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Medical Document Scanning Services

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At Access Document Scanning Services, we understand how important privacy is for our costumers. We are HIPAA certified, see our certificate below.

What is HIPAA?

HIPAA Stands for The Health Insurance Portability and Accountability Act of 1996 and it was created to protect patient's information and make the health system more efficient. The privacy rule standards address the use and disclosure of individual's health information. All individuals, businesses and their employees that have access to ePHI or PHI must learn the standards of this HIPAA rule

The NHS should go paperless by 2018 to save billions, improve services and help meet the challenges of an ageing population, Health Secretary Jeremy Hunt will say today. In a speech to the Policy Exchange this evening, the Health Secretary will say that patients should have compatible digital records so their health information can follow them around the health and social care system.

paperless medical office has many advantages. Outside of the obvious one of freeing up critical office, a paperless office has the unique advantage of providing a seamless ability to communicate to your personnel regardless of the physical distance that may separate them. In addition, a strong paperless office system provides data security, data disaster recovery, automatic document indexing/batching and auditing tracking.

Becoming a digital office on many levels will enhance efficiencies while reducing a wide range of expenses, minimizing mistakes that lead to more costs, and sharpening the focus on the core business. Here are some things to look for when thinking about migrating to document scanning solutions.

 In case of disaster

Paper documents stored in file cabinets are susceptible to fire and flood. You cannot recover a paper document that has been destroyed by a fire or a flood. But the problem goes beyond your paper files. Electronic documents stored on workstations and servers across your operation are equally vulnerable to catastrophic loss.

In the event of a disaster, the goal is to be able to quickly procure a temporary office, install computer systems and restore all required documents and information that enables a business to function. The biggest differentiator between a backup plan and a disaster recovery plan is maintaining a copy of your critical documents in an off‐site location.

What is the process of medical scanning?

The process for scanning patient and medical charts is well-established at Access Document Scanning Solutions.  Staff will prepare your paper copies for digitization by fixing any imperfections, such as rips or ragged edges.  This guarantees that the documents are preserved in their most pristine form.  Then the patient medical records are scanned and are converted to digital files.  Finally, the digital files are saved in our database or on the clients chosen server, for easy and safe access.

Through this conversion of medical charts and patient records, a seamless transition to EMR is ensured.  To help with the transition to a paperless office, the old paper chart is integrated with the new e-chart, and for each patient’s medical record an e-folder is now created which is organized in the same way as the traditional paper chart. This makes it easy for staff to acclimate to the electronic images, and makes the conversion hassle-free.

What is a e-chart?

The scanning of the paper medical charts allows for the integration of the old paper chart with the new e-chart and makes for a seamless transition for your medical practice. It also allows the client to realize their original intention of freeing up physical space and time. We organize the paper turned e-chart so that the e-chart structure remains the same as you are familiar with. An e-folder is created for each patient and when you click on that folder all the sections that are found in the traditional paper chart are organized in the same sequence in the new e-chart.