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02 Sep 2012
Four Best Practices For Reducing Paper Jams While Copying
Posted by Javier Rios
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We have all been there before. You start a major copying project and thirty pages into it, that irritating beep letting you know that there is a paper jam. Now you must look for the jam, open up the copier, and remove the jam. Once you get the machine going again, ten pages into the project you have another jam. The cycle seems to perpetuate itself.One of the aspects of copy machines that is a mainstay in their operation is the fact that they will jam. However, the there are some good practices that you can use in order to minimize these jams. In doing so you will save time, save money, and lower aggravation within the office.

 

Are paper jams plaguing your office? Check out these 4 best practices for reducing paper jams while copying!

We have all been there before. You start a major copying project and thirty pages into it, that irritating beep letting you know that there is a paper jam. Now you must look for the jam, open up the copier, and remove the jam. Once you get the machine going again, ten pages into the project you have another jam. The cycle seems to perpetuate itself.

One of the aspects of copy machines that is a mainstay in their operation is the fact that they will jam. However, the there are some good practices that you can use in order to minimize these jams. In doing so you will save time, save money, and lower aggravation within the office.

1. Adjust Paper Feeder to Fit Paper Width

One of the biggest problems when copying, especially when using the ADF on your machine, is the lining up of the paper with the infeed. This goes for both the documents you want copied and the blank paper that is to be used. Take the time to make sure the paper guides are adjusted to the width of the paper. They should not be too tight, but touching the paper to ensure the paper can not line up incorrectly.

2. Use Paper That is The Correct Weight for the Machine

Another big problem that leads to paper jams is the use of the wrong weight of paper in the machine. Many of the larger industrial copy machines can handle a wide range of paper weight, but the smaller personal copiers can not. It is important to check this before loading up your machine with card stock, heavy gloss paper, or even photo print.

3. Remove Obstacles in Paper

This is generally a problem within the paper that is being copied and sent through an ADF. It is important to remove any staples or pins before doing any copy project. It is also important to inspect the pages for tears, folds, and other irregularities that can get caught or cause a problem. Taking this time to observe the pages will save you time by having to work with a paper jam.

4. Do Not Set and Forget

Copying documents is not always the most exciting operation in an office. Many people will set a copy project for 200 pages and leave it to complete another project or take a break. This is a mistake and often leads to problems. The best way to ensure that your copy project is completed without a jam is to break up the project into smaller copy amounts. Set the machine to copy 50 at a time. This way you not only get your copies, but keep the machine from overheating.

Paper jams are a part of life when doing large copy projects. However, use these four tips to help you reduce the risk of paper jams.

Thanks for reading our article! Are you looking for help on copying or scanning services for your company? Be sure to Contact Access Document Solutions for a FREE, no-hassle consultation today!

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