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03 Dec 2012
With More Courts Switching To E-Documents, Law Offices Are Investing In Document Scanning
Posted by Javier Rios
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If you follow the document scanning news, then you'll notice that there are two particular sectors where document scanning and electronic filing is on the rise: taxes (more and more tax-payers are "e-filing") and the legal system. We've reported on this blog how courts in the U.S. and Canada are switching to e-documents, since the paper-based format of issuing injunctions, petitions, continuances, and a myriad of other court documents has increased exponentially with the rise of arrests and incarcerations.

As the courts move to go paperless, more and more law offices are investing in document scanning in order to convert their clumsy paper files into easily-accessed .pdfs.

If you follow the document scanning news, then you'll notice that there are two particular sectors where document scanning and electronic filing is on the rise: taxes (more and more tax-payers are "e-filing") and the legal system. We've reported on this blog how courts in the U.S. and Canada are switching to e-documents, since the paper-based format of issuing injunctions, petitions, continuances, and a myriad of other court documents has increased exponentially with the rise of arrests and incarcerations.

There are simply too many people stuck in the court system to continue to sustain the paper filing system traditionally associated with the courts. As a result, they are going digital.

This article today from CJOB.com reports:

"The proposed changes would allow Manitoba Justice to take sworn statements or 'information' electronically from police agencies. Swan says reducing the use of paper would increase the speed of a case moving through the criminal justice system by significantly reducing paperwork. Justice Minister Andrew Swan says they want to make use of all the tools available to ensure the justice system is more effective. Manitoba is proposing to allow the use of electronic documents in the court system, which would make police and courts more efficient, and continue to improve the justice system."

For law offices, this trend in the courts means that they too are going to have to adjust their own filing systems to accommodate this new system of filing court documents. Like a medical offices, law offices also must maintain large, unsustainable paper-based files of their clients. Now, with the move toward electronic documents, these same offices will have to store documents on computer hard drives and in the cloud.

But what about the huge backlog of client history files?

Because of the importance of being able to access previous petitions, sentencing sheets, briefs, evidence, and other key documents on paper, the legal sector is moving towards scanning and document imaging to bring its old, legacy paper-based filing systems into line with new, electronic-based systems. This requires a massive, thorough, accurate scanning project, taking paper documents and converting them to pdf.

What is key to these projects is the use of OCR technologies, which can read documents optically, pull data from them, and allow law offices to efficiently catalogs and file their newly-scanned documents. This is why it is extremely important for law offices to work with a profession scanning and document imaging company, who can give them accurate scans of their docs in a short of time.

If you are a law office looking to use document imaging to scan all of your paper files into digital format, be sure to contact Access for a FREE, no-hassle quote today!

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I enjoy perusing your website. Very useful for law offices. Appreciate it!

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I enjoy perusing your website. Appreciate it!

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