Document Management Software

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    Document Management System

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    What is a Document Management System?

    A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track and store documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking).

    Beginning in the 1980s, a number of vendors began developing software systems to manage paper-based documents. These systems dealt with paper documents, which included not only printed and published documents, but also photographs, prints, etc.

    These systems enabled an organization to capture faxes and forms, to save copies of the documents as images, and to store the image files in the repository for security and quick retrieval (retrieval made possible because the system handled the extraction of the text from the document in the process of capture, and the text-indexer function providedtext-retrieval capabilities).

    While many EDM systems store documents in their native file format (Microsoft Word or Excel, PDF, TIFF, JPEG), some web-based document management systems are beginning to store content in the form of html. These policy management systems require content to be imported into the system. However, once content is imported, the software acts like a search engine so users can find what they are looking for faster. The html format allows for better application of search capabilities such as full-text searching and stemming

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