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About Us

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Based in the San Fernando Valley, Access Document Scanning Services, LLC is a full service record retrieval company, providing flexible, comprehensive on-site and off-site document scanning, document copying and document imaging services.
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Who we are

Based in the San Fernando Valley, Access Scanning Document Services, LLC is a privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. 

We love taking care of the environment, by re-using paper we we can successfully help the environment. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper.

Our history

Access Scanning was create by Javier Rios in 2009 hoping he could help the environment by digitizing paper that can be shred and reuse in the future. Right after, Javier filed for a DBA in Los Angeles county to give it legality and start building what Access Scanning is now, passing the years demand for scanning services increased, so the team grew (all family members). In 2016 Access Scanning became an LLC which means company has growth, delivering high quality services to its customers, this comes to say that Access Scanning will continue following its philosophy of helping the environment for good and hoping we all can have a cleaner planet. Access Scanning is part of The City of Los Angeles Green Business Program


Our services allow our customers to solve their time sensitive document needs in electronic and paper formats, while ensuring the highest quality and security standards. Owned and operated by its principals. The Access Scanning team takes pride in providing customers with competitive pricing while maintaining excellent quality and service on each and every job. All jobs are hand checked to ensure accuracy prior to delivery. With Access Scanning as your service provider, document production has never been easier. No service contract or large financial commitment is required, and we guarantee all of our services. Access Scanning is insured professional photocopier. Our representatives are trained and certified to handle complex document data collection and processing.

Security and privacy

Access Scanning believes in secure network, which helps keep secure our client's sensitive info and equipment (computers, servers) from hackers. Our customer information and files are secure in a server which has trusted encryption, while our computers are also protected with different anti-viruses and password protected. At least %95 of the documents we digitize are stored or scanned with equipment that is not connected to the internet. All our employees sign our "HIPAA Acknowledgment" and are HIPAA certified.

  • Controlled Access to building and office
  • HIPAA Certified and HIPAA acknowledgement form
  • Office is equipped with alarm, smoke detectors, sensors, video camera, etc. + fire department station is within 6 minutes
  • All data is securely encrypted and stored in devices WITHOUT internet access, as specified.

 Committed to help the environment.

–  Consumables: Buy eco-friendly office supplies
–  Furniture: Buy used furniture for office
–  Donate: all reusable material such as: binders, folders, plastic and cardboard boxes are donated to a non-profit organization.
Recycle: Paper (securely recycled), staples, electronics are recycle for future re-use. (Paper, of course, is the main cause of deforestation on a grand scale in the whole a consequence, paper can fill up 30-40 % of US landfill space alone. A study shows an estimate of every 100 kg of waste that is thrown away, 35 kg will be a form of paper)
-  Facts: As a company we recycle more than 200 lbs of staples, 450 lbs of cardboard, 80,00- lbs of paper a year.

Access Scanning is certified by the Green Business Program of Los Angeles (, this program helps, encourage and teach business on how to be environmental responsible. By joining this program Access Scanning will be a step closer to a maintain our environment cleaner.

"Teach the present generation on how to wisely preserve our natural resources and understand that there is no life without them, life eventually will get better"

by Access Scanning

With different options available: we scan smaller sizes, oversize, CD's and DVD's duplication, many formats available, we also offer paper destruction and shredding at no extra cost.

We use high quality software and equipment that provide us with outstanding quality work, such as:


  • Kofax Software Super High Quality Production (improve the quality of scanned documents)
  • PDF Software
  • NextImage Large Formar Scanning
  • WonderShare Software
  • AcDsee Software
  • Microsoft office 2013
  • Boxcryptor Encryption
  • BotLocker Encryption
  • Virtual Private Network Software


  • Cannon and Kodak Industrial Scanners
  • Fujitsu high speed scanners (fi-6770, fi-6770,fi-6240)
  • Dell Servers
  • HP and Sony Computers

Why choose Access Documents Scanning Services?

  • Family and privately owned
  • HIPAA Compliant
  • Insured
  • The Los Angeles City Green Business Program
  • Privately owned and operated by its owners
  • 7 + of experience
  • Certified, Licensed + networking security knowledge

Taking care of the environment

We love taking care of the environment, and for that reason we give you some tips to help you save paper and at the same time help our planet. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper.

Recycling Tips & Eco-Friendly Advice
  1. Use both sides of paper when copying and writing
  2. Share magazines and newspapers with friends or donate your already read ones to hospitals, doctors offices, or community places.
  3. Use common sense and your imagination... all paper / junk mail, etc. can be used as note paper. Look for organizations that will accept used paper and organize a collection system in your school or workplace.
  4. NYC now has curbside recycling pickup for plain paper, junk mail, etc.
  5. Remember though that re-using is preferable to recycling.
  6. Create a demand for recycled paper by using recycled printing and writing paper. Support local recycling efforts. Find out how much secondary (waste) fiber it contains vs. how much was derived from post-consumer waste paper, also whether the paper is de-inked, bleached or dyed.
  7. Cancel unnecessary magazine subscriptions.
  8. Stop junk mail. To have your name removed from mailing lists write to
  9. Direct Marketing Service / 11 West 42nd Street / PO Box 3861 / NY NY 10163
  10. Phone books can be recycled with newsprint (curbside collection in NYC)
  11. Cardboard boxes: flatten them and tie them up. Some recycling centers accept them, if not try grocery chains who have bailers and reclaim all cardboard. (NYC now has curbside collection for cardboard)
  12. Brown paper bags can be recycled with corrugated cardboard.
  13. Take advantage of libraries.

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