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HIPAA Compliance

Find out how HIPAA can help you Protect your sensitive Files.

HIPAA Rules helps understand how to handle sensitive information.

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HIPAA

Access Scanning employees are compliant

Access Scanning  follows HIPAA requirements in every moment from document acquire to safely file destruction. All employees get certified since day one, owners are also HIPAA Certified. In this article we are going to summarize the key components of the security that involves HIPAA (The Health Insurance Portability and Accountability Act of 1996) and what steps someone handling sensitive information should follow, we will also explain the penalties if compliance is not follow as required.

HIPAA Explained!

 Who is covered in the security rule?

Administrative Simplification rules, applies to health plans, health care clearinghouses, business associates, health care provider who transmits health information in electronic format, and anyone who handle information covered by HIPPA.

When was this rule implemented?

The Health & Human Services Department (HHS) developed a proposed rule and released to the public on August 12, 1998. The HHS received approximately 2,350 comments from the public. Security rule was published in 2003 and the rule specifies a series of administrative, technical and physical security procedures for covered entities to manage confidentiality and availability of e-PHI.

What is the information protected (e-PHI)?

All medical and personal information on paper, electronically or orally. All this information must be protected when is created, received, maintain, or transmit.

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What steps must be followed in order to keep it private?

Take all necessary steps when handling, maintaining, transporting, receiving or delivering.

  • Identify and protect against reasonably threats to the security or integrity of the information
  • Protect against reasonably anticipated, impermissible uses or disclosures; and
  • Ensure compliance by their workforce.

What are the penalties for non-compliance?

Penalties can be apply to: Health Plans, providers, clearinghouses, etc. that don’t follow the require standards. Civil money penalties are $100 per violation, up to $25,000 per person, per year for each requirement or prohibition violated.

Federal criminal penalties: Under HIPAA, Congress also established criminal penalties for knowingly violating patient privacy. Criminal penalties are up to $50,000 and one year in prison for obtaining or disclosing protected health information; up to $100,000 and up to five years in prison for obtaining protected health information under “false pretenses”; and up to $250,000 and up to 10 years in prison for obtaining or disclosing protected health information with the intent to sell, transfer or use it for commercial advantage, personal gain or malicious harm. 

HOW WE DO

A Leader in Document Digitizing !

A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..

450 + Satisfied Customers

  • Pal O.Pal O.

    Requested a quote for scanning a large number of color and B/W pages. Very fast response and great price! If no plan changes on my end I will order from... Read More

  • Allison M.Allison M.

    Javier was a pleasure to work with. Super quick response to my quote request. Service was speedy and very affordable. A real gem of a company! Read More

  • Maryam TofighiMaryam Tofighi

    The staff are very friendly and helpful. They scanned my large number of old family photos in only three days with decent quality. Their rates were reasonable. Highly recommend this business.

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  • Christina S.Christina S.

    Our company has been using their services for years. Very professional, well organized and timely. High quality scanning. Staff is pleasant and helpful. Read More

  • Kathy GormanKathy Gorman

    We used Access Scanning for a large job that needed to be scanned and added to a drop box for future storage and sharing. They were very efficient, friendly and finished the job within 24 hours which was outstanding. They also walk me through how to upload and download the documents from their drop box and website. I would definitely use Access Scanning in the future. TY.

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  • salma ramirezsalma ramirez

    We have been using Access Scanning at our law firm for our daily mail scanning about a year now and we are very pleased with their services. We receive thousands of documents a week and their turnaround time is quick and efficient. Javier and Lia are excellent at communicating any issues and working to resolve them with you. Since using their services our document processing time has decreased significantly allowing us more time to focus on our clients and resolve their cases quickly. I would recommend their services.

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  • Michael WeintraubMichael Weintraub

    Javier Rios and his team at Access Scanning are my right-hand in keeping my numerous accounting and sales records organized. For 3 years, I have totally relied upon Javier, and I am always pleased with both his services and his A+ customer service. I won't go anywhere else. You shouldn't either!

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  • Cathy KimCathy Kim

    Quick, friendly service. They are professional and extremely easy to communicate with via text. Pricing was very reasonable compared to a few other places that I received a quote from. I’m happy that my paper charts are now digitized and can easily be uploaded into electronic health records. Highly recommend their services!

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