Yes, we have different certifications and accreditations, such as: - We are license business HIPPA Certified - Insured - Training of wise use of equipment and software - 11 years + of experience - All work is completed in our office (most jobs) - We also have permits and certificates such as: Tax certificate/license - FEIN and Payroll ID #. - Los Angeles Green Business Certification - SAM.GOV Validated - DUNS

How secure is our Document Scanning Process?

Scanning Process (Simple, Secure & Efficient): we secure process that enable us to provide a high quality process delivery in each project. Entire project process is supervised by the owners ensuring accuracy. - Collection - Preparation - Scanning - Quality Control (inspect images at least 3 times before delivery) - Indexing - Digital Storage/Hard Drive Delivery - Shred & Recycle

Find out how HIPAA can help you Protect your sensitive Files.

HIPAA Rules helps understand how to handle sensitive information.

Access Scanning employees are compliant

Access Scanning follows HIPAA requirements in every moment from document acquire to safely file destruction. All employees get certified since day one, owners are also HIPAA Certified. In this article we are going to summarize the key components of the security that involves HIPAA (The Health Insurance Portability and Accountability Act of 1996) and what steps someone handling sensitive information should follow, we will also explain the penalties if compliance is not follow as required.

Working with a wide range of hard copy documents, Access Scanning offers expert integration and utilization of information management systems, providing HIPAA Compliant Document Scanning Services to ensure secure and efficient handling of sensitive information.

HIPAA Explained!

Who is covered in the security rule?

Administrative Simplification rules, applies to health plans, health care clearinghouses, business associates, health care provider who transmits health information in electronic format, and anyone who handle information covered by HIPPA.

When was this rule implemented?

The Health & Human Services Department (HHS) developed a proposed rule and released to the public on August 12, 1998. The HHS received approximately 2,350 comments from the public. Security rule was published in 2003 and the rule specifies a series of administrative, technical and physical security procedures for covered entities to manage confidentiality and availability of e-PHI.

What is the information protected (e-PHI)?

All medical and personal information on paper, electronically or orally. All this information must be protected when is created, received, maintain, or transmit.

What steps must be followed in order to keep it private?

Take all necessary steps when handling, maintaining, transporting, receiving or delivering.

Identify and protect against reasonably threats to the security or integrity of the information
Protect against reasonably anticipated, impermissible uses or disclosures; and
Ensure compliance by their workforce.

What are the penalties for non-compliance?

Penalties can be apply to: Health Plans, providers, clearinghouses, etc. that don’t follow the require standards. Civil money penalties are $100 per violation, up to $25,000 per person, per year for each requirement or prohibition violated.

Federal criminal penalties: Under HIPAA, Congress also established criminal penalties for knowingly violating patient privacy. Criminal penalties are up to $50,000 and one year in prison for obtaining or disclosing protected health information; up to $100,000 and up to five years in prison for obtaining protected health information under “false pretenses”; and up to $250,000 and up to 10 years in prison for obtaining or disclosing protected health information with the intent to sell, transfer or use it for commercial advantage, personal gain or malicious harm.

HOW WE DO

A Leader in Document Digitizing !

A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..

450 + Satisfied Customers

salma ramirez
We have been using Access Scanning at our law firm for our daily mail scanning about a year now and we are very pleased with their services. We receive thousands of documents a week and their turnaround time is quick and efficient. Javier and Lia are excellent at communicating any issues and working to resolve them with you. Since using their services our document processing time has decreased significantly allowing us more time to focus on our clients and resolve their cases quickly. I would recommend their services.
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Candy S.
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and... Read More
Vic R.
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so... Read More
Nathan Howser
Access scanning is an excellent, professional service! I only wish I would have learned about them sooner. I would highly recommend them.
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mySensei Natsuko Japanese Learning
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and valuables pictures that I can’t bring back to Asia and
because Javier has been very responsive to my request. I even trusted them enough to mail the box over before I flew out in a rush. I felt very secure to mail to them to take care the rest of it, everything turned out perfectly high quality in a very reasonable price Javier quoted to me. I am highly recommend this scanning service to anyone who needs to clean out their office piling up with papers and documents.
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Roddy Rod
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so accommodating because I did not have an appointment. And had I known they offer notary services I would've gotten that done there too and then done the scan. One stop shopping. I paid a low price I was there for a short amount of time and I really like the people that work there. Go for it!
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Cheryl O.
This company is highly recommended.
1. Response time is excellent.
2. Pricing is very competitive.
3. Javier and Lia Rios are easy to deal with and very... Read More
Jorge Lara
Great customer service and reliability. Aside form document scanning services they also offer computer software at reasonable price. Highly recommend!
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