Find out how Legal Scanning can help you Improve your Case Automation.
Our Legal Document Scanning are known as essential for our customers, law firms benefit from digitizing services to streamline and efficiently complete their case process accurately. It can help your document process go smooth by easy share, edit and search for specific words within a PDF.
Why Law Firms benefit from Scanning?
Legal document scanning is a critical process that involves converting physical documents into digital format to improve access, streamline operations, and ensure the security of sensitive information within the legal industry. Law firms, corporate legal departments, and various legal entities increasingly recognize the importance of transitioning from paper-based systems to digital solutions. This shift not only enhances efficiency but also supports compliance with various regulatory requirements.
The primary objective of legal document scanning is to create a complete digital archive that mirrors the entirety of a firm’s physical document repository. This process typically begins with the collection of paper documents, which could include contracts, case files, court documents, evidence, and legal correspondence. These documents are then prepped for scanning, which involves removing any staples, clips, or bindings that could impede the scanning process.
Once prepped, high-speed scanners are used to digitize the documents. These scanners employ advanced imaging technologies to produce high-quality digital replicas of the originals, often using formats such as PDF or TIFF, which are preferred for their security and fidelity characteristics. Optical Character Recognition (OCR) technology might be applied during this scanning process to convert printed text into machine-readable text. This is a crucial step as it enhances the document’s usability and searchability, allowing attorneys and legal professionals to quickly retrieve relevant information through keyword searches.
The digital conversion is just the beginning. After scanning, these digital files are systematically organized and indexed in electronic document management systems (EDMS). This organization is critical as it ensures quick retrieval and easy navigation of documents. Advanced EDMS solutions offer features such as version control, secure user access management, and integration with other legal technology solutions, ensuring that digital documents are stored and managed in compliance with industry standards.
What can improve when digitizing legal paper?
Moreover, legal document scanning facilitates improved data security. Paper documents are vulnerable to unauthorized access, theft, loss, and damage due to environmental factors like moisture or fire. Digital documents, however, can be encrypted and stored in secure platforms that offer robust protection against such threats. Additionally, these platforms provide audit trails and access logs, allowing firms to monitor and control who accesses specific documents—an essential requirement for legal compliance.
Another significant advantage of legal document scanning is enhanced collaboration. Digital documents can be shared instantaneously among colleagues, clients, or other parties, regardless of geographic location. This capability is particularly beneficial in legal practice, where time-sensitive decisions are commonplace.
In the context of sustainability, digitizing legal documents also contributes to environmental conservation by reducing paper consumption, supporting the broader industry movement towards greener practices.
In conclusion, legal document scanning is an indispensable component of modern legal operations. It offers value through improved efficiency, enhanced security, compliance assurance, and environmentally friendly practices. By embracing digital transformation, legal professionals can not only optimize their workflows but also position their practices to better meet the evolving demands of the legal landscape. With the continued advancement of scanning and digital management technologies, organizations within the legal field are well-poised to reap substantial benefits.
Benefits of Legal Document Scanning
Benefits vary by business environment
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What people think about us!
Real clients, Real reviews. Find out why Access Scanning is the right option for your digitizing needs!
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Candy S.
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and... Read More
- Shawn Yadidi
Amazing & Professional service. They are truly one of the nicest people i have ever dealt with & they are so helpful with everything making everything easy. We have a Medical supply company & we always use them for all the scanning services. They really go above & beyond most companies out there. I really recommend this company to everyone that needs to use a scanning company.
Shawn Yadidi
Read More
ProMed Medical Supplies - Roddy Rod
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so accommodating because I did not have an appointment. And had I known they offer notary services I would've gotten that done there too and then done the scan. One stop shopping. I paid a low price I was there for a short amount of time and I really like the people that work there. Go for it!
Read More - Stephanie Walters Montgomery
Access Document Scanning is handling a massive project for us—digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos, newspaper clippings, and artwork. From the very beginning, Javier has been incredibly professional, communicative, and detail-oriented. He offered us a fair, transparent price per page, and we couldn’t be happier with the quality of the work. We're currently on Scrapbook 4 of 20, and each one has exceeded our expectations. We're so grateful to have found a company we can trust with such meaningful pieces of our history. Thank you, Javier, for your outstanding work and warm, thoughtful service!
Read More - mySensei Natsuko Japanese Learning
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and valuables pictures that I can’t bring back to Asia and
Read More
because Javier has been very responsive to my request. I even trusted them enough to mail the box over before I flew out in a rush. I felt very secure to mail to them to take care the rest of it, everything turned out perfectly high quality in a very reasonable price Javier quoted to me. I am highly recommend this scanning service to anyone who needs to clean out their office piling up with papers and documents. - Vic R.
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so... Read More
- Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
- salma ramirez
We have been using Access Scanning at our law firm for our daily mail scanning about a year now and we are very pleased with their services. We receive thousands of documents a week and their turnaround time is quick and efficient. Javier and Lia are excellent at communicating any issues and working to resolve them with you. Since using their services our document processing time has decreased significantly allowing us more time to focus on our clients and resolve their cases quickly. I would recommend their services.
Read More
Unlock the potential of OCR technology
OCR (optical character recognition) is the use of technology to improve scanned documents when finding specific text, edit and extraction. OCR is sometimes also referred to as text recognition.
OCR systems is a component of a software able to enhance scanned files, is used to convert physical documents into machine-readable text. Hardware, such as an optical scanner or specialized circuit board, is used to copy or read text while software typically handles the advanced processing. Software can also take advantage of artificial intelligence (AI) to implement more advanced methods of intelligent character recognition (ICR), like identifying languages or styles of handwriting.
The process of OCR is most commonly used to turn hard paper into PDFs. Once in this form, users can edit, format and search the document as if it was created with a word processor.
- Orchestrate responsive, cross-channel processes
- Increase document efficiency across your office
- Find specific Files faster, edit and share
HOW WE DO
A Leader in Document Digitizing !
A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..
Write a review
- salma ramirez
We have been using Access Scanning at our law firm for our daily mail scanning about a year now and we are very pleased with their services. We receive thousands of documents a week and their turnaround time is quick and efficient. Javier and Lia are excellent at communicating any issues and working to resolve them with you. Since using their services our document processing time has decreased significantly allowing us more time to focus on our clients and resolve their cases quickly. I would recommend their services.
Read More - Candy S.
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and... Read More
- Stephanie Walters Montgomery
Access Document Scanning is handling a massive project for us—digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos, newspaper clippings, and artwork. From the very beginning, Javier has been incredibly professional, communicative, and detail-oriented. He offered us a fair, transparent price per page, and we couldn’t be happier with the quality of the work. We're currently on Scrapbook 4 of 20, and each one has exceeded our expectations. We're so grateful to have found a company we can trust with such meaningful pieces of our history. Thank you, Javier, for your outstanding work and warm, thoughtful service!
Read More - Roddy Rod
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so accommodating because I did not have an appointment. And had I known they offer notary services I would've gotten that done there too and then done the scan. One stop shopping. I paid a low price I was there for a short amount of time and I really like the people that work there. Go for it!
Read More - Vic R.
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so... Read More
- mySensei Natsuko Japanese Learning
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and valuables pictures that I can’t bring back to Asia and
Read More
because Javier has been very responsive to my request. I even trusted them enough to mail the box over before I flew out in a rush. I felt very secure to mail to them to take care the rest of it, everything turned out perfectly high quality in a very reasonable price Javier quoted to me. I am highly recommend this scanning service to anyone who needs to clean out their office piling up with papers and documents. - Shawn Yadidi
Amazing & Professional service. They are truly one of the nicest people i have ever dealt with & they are so helpful with everything making everything easy. We have a Medical supply company & we always use them for all the scanning services. They really go above & beyond most companies out there. I really recommend this company to everyone that needs to use a scanning company.
Shawn Yadidi
Read More
ProMed Medical Supplies - Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
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