Find out how Legal Scanning can help you Improve your Case Automation.
Our Legal Document Scanning are known as essential for our customers, law firms benefit from digitizing services to streamline and efficiently complete their case process accurately. It can help your document process go smooth by easy share, edit and search for specific words within a PDF.
Why Law Firms benefit from Scanning?
Legal document scanning is a critical process that involves converting physical documents into digital format to improve access, streamline operations, and ensure the security of sensitive information within the legal industry. Law firms, corporate legal departments, and various legal entities increasingly recognize the importance of transitioning from paper-based systems to digital solutions. This shift not only enhances efficiency but also supports compliance with various regulatory requirements.
The primary objective of legal document scanning is to create a complete digital archive that mirrors the entirety of a firm’s physical document repository. This process typically begins with the collection of paper documents, which could include contracts, case files, court documents, evidence, and legal correspondence. These documents are then prepped for scanning, which involves removing any staples, clips, or bindings that could impede the scanning process.
Once prepped, high-speed scanners are used to digitize the documents. These scanners employ advanced imaging technologies to produce high-quality digital replicas of the originals, often using formats such as PDF or TIFF, which are preferred for their security and fidelity characteristics. Optical Character Recognition (OCR) technology might be applied during this scanning process to convert printed text into machine-readable text. This is a crucial step as it enhances the document’s usability and searchability, allowing attorneys and legal professionals to quickly retrieve relevant information through keyword searches.
The digital conversion is just the beginning. After scanning, these digital files are systematically organized and indexed in electronic document management systems (EDMS). This organization is critical as it ensures quick retrieval and easy navigation of documents. Advanced EDMS solutions offer features such as version control, secure user access management, and integration with other legal technology solutions, ensuring that digital documents are stored and managed in compliance with industry standards.
What can improve when digitizing legal paper?
Moreover, legal document scanning facilitates improved data security. Paper documents are vulnerable to unauthorized access, theft, loss, and damage due to environmental factors like moisture or fire. Digital documents, however, can be encrypted and stored in secure platforms that offer robust protection against such threats. Additionally, these platforms provide audit trails and access logs, allowing firms to monitor and control who accesses specific documents—an essential requirement for legal compliance.
Another significant advantage of legal document scanning is enhanced collaboration. Digital documents can be shared instantaneously among colleagues, clients, or other parties, regardless of geographic location. This capability is particularly beneficial in legal practice, where time-sensitive decisions are commonplace.
In the context of sustainability, digitizing legal documents also contributes to environmental conservation by reducing paper consumption, supporting the broader industry movement towards greener practices.
In conclusion, legal document scanning is an indispensable component of modern legal operations. It offers value through improved efficiency, enhanced security, compliance assurance, and environmentally friendly practices. By embracing digital transformation, legal professionals can not only optimize their workflows but also position their practices to better meet the evolving demands of the legal landscape. With the continued advancement of scanning and digital management technologies, organizations within the legal field are well-poised to reap substantial benefits.
Benefits of Legal Document Scanning
Benefits vary by business environment
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Real clients, Real reviews. Find out why Access Scanning is the right option for your digitizing needs!
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Tommy P.
Very professional scanning business, did a very good job on our small project. Highly recommended Read More
- Stephanie Walters Montgomery
Access Document Scanning is handling a massive project for us—digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos, newspaper clippings, and artwork. From the very beginning, Javier has been incredibly professional, communicative, and detail-oriented. He offered us a fair, transparent price per page, and we couldn’t be happier with the quality of the work. We're currently on Scrapbook 4 of 20, and each one has exceeded our expectations. We're so grateful to have found a company we can trust with such meaningful pieces of our history. Thank you, Javier, for your outstanding work and warm, thoughtful service!
Read More - Tommy Eu
Great service from Access Document Scanning Services. We had a small-ish project that meant a lot to our small community and Access helped us out. We were very pleased. Highly recommended.
Read More - Injury Law Pros
We are a law firm that handles personal injury and workers compensation. We receive about one big container of mail every day. Since January of this year, we have been using Access Document Scanning to open all of our mail, scan them to the computer, and upload them into Google Drive. It has been a game changer for us because our staff no longer has to waste time on opening and processing mail. Highly recommend for any business!
Read More - Katie Emery
Access Scanning did a great job scanning in a TON of my company's old documents, incuding oversized engineering drawings and patents.
They were friendly, efficient, and great communicators. Their prices were reasonable, as well, compared to their local competitors.
We will definitely use them again in the future! Highly recommend.
Read More - Rob Subias
The owner of Access Document Scanning Service is so generous and helpful. They took on a smaller job than they usually do and took inconsideration that I drove to them. If I ever have a big project I will definitely go to Access Document Scanning Services.
Read More - Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
- Katie E.
Access Scanning did a great job doing a massive scanning project for my company. They scanned 200+ binders, the contents of several file cabinets, and over... Read More
Unlock the potential of OCR technology
OCR (optical character recognition) is the use of technology to improve scanned documents when finding specific text, edit and extraction. OCR is sometimes also referred to as text recognition.
OCR systems is a component of a software able to enhance scanned files, is used to convert physical documents into machine-readable text. Hardware, such as an optical scanner or specialized circuit board, is used to copy or read text while software typically handles the advanced processing. Software can also take advantage of artificial intelligence (AI) to implement more advanced methods of intelligent character recognition (ICR), like identifying languages or styles of handwriting.
The process of OCR is most commonly used to turn hard paper into PDFs. Once in this form, users can edit, format and search the document as if it was created with a word processor.
- Orchestrate responsive, cross-channel processes
- Increase document efficiency across your office
- Find specific Files faster, edit and share
HOW WE DO
A Leader in Document Digitizing !
A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..
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- Tommy P.
Very professional scanning business, did a very good job on our small project. Highly recommended Read More
- Stephanie Walters Montgomery
Access Document Scanning is handling a massive project for us—digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos, newspaper clippings, and artwork. From the very beginning, Javier has been incredibly professional, communicative, and detail-oriented. He offered us a fair, transparent price per page, and we couldn’t be happier with the quality of the work. We're currently on Scrapbook 4 of 20, and each one has exceeded our expectations. We're so grateful to have found a company we can trust with such meaningful pieces of our history. Thank you, Javier, for your outstanding work and warm, thoughtful service!
Read More - Tommy Eu
Great service from Access Document Scanning Services. We had a small-ish project that meant a lot to our small community and Access helped us out. We were very pleased. Highly recommended.
Read More - Katie E.
Access Scanning did a great job doing a massive scanning project for my company. They scanned 200+ binders, the contents of several file cabinets, and over... Read More
- Rob Subias
The owner of Access Document Scanning Service is so generous and helpful. They took on a smaller job than they usually do and took inconsideration that I drove to them. If I ever have a big project I will definitely go to Access Document Scanning Services.
Read More - Injury Law Pros
We are a law firm that handles personal injury and workers compensation. We receive about one big container of mail every day. Since January of this year, we have been using Access Document Scanning to open all of our mail, scan them to the computer, and upload them into Google Drive. It has been a game changer for us because our staff no longer has to waste time on opening and processing mail. Highly recommend for any business!
Read More - Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
- Katie Emery
Access Scanning did a great job scanning in a TON of my company's old documents, incuding oversized engineering drawings and patents.
They were friendly, efficient, and great communicators. Their prices were reasonable, as well, compared to their local competitors.
We will definitely use them again in the future! Highly recommend.
Read More
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FAQ’s
A Legal Document Scanning Service is a secure method that changes legal files such as case documents, contracts, depositions, and court records into high-resolution digital formats for both easy access and lengthy storage.
Security measures for handling legal documents include not only access control to the facility but also well-trained staff, encrypted systems, and chain-of-custody procedures.
Indeed, files produced by professional scanning can be utilized in law-related environments provided they are legible, precise, and appropriately indexed.
We are able to convert the following into digital formats: contracts, case files, discovery documents, pleadings, affidavits, exhibits, wills, agreements, and archival records of law.
Yes, OCR may be utilized to change the content of the files into fully searchable documents where one can quickly find names, dates, case numbers, and keywords.
Electronic files may be sent through secure encrypted links, USB drives, cloud storage locations, or directly uploaded to your document management system.
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