Find out how HIPAA can help you Protect your sensitive Files.
HIPAA Rules helps understand how to handle sensitive information.
Access Scanning employees are compliant
Access Scanning follows HIPAA requirements in every moment from document acquire to safely file destruction. All employees get certified since day one, owners are also HIPAA Certified. In this article we are going to summarize the key components of the security that involves HIPAA (The Health Insurance Portability and Accountability Act of 1996) and what steps someone handling sensitive information should followed, we will also explain the penalties if compliance is not followed as required.We are HIPAA Compliant Document Scanning Services digitizing services at affordable prices with personalized help!
HIPAA Explained!
Who is covered in the security rule?
Administrative Simplification rules, applies to health plans, health care clearinghouses, business associates, health care provider who transmits health information in electronic format, and anyone who handle information covered by HIPPA.
When was this rule implemented?
The Health & Human Services Department (HHS) developed a proposed rule and released to the public on August 12, 1998. The HHS received approximately 2,350 comments from the public.
Security Rule was published in 2003, and the rule specifies a series of administrative, technical, and physical security procedures for covered entities to manage the confidentiality and availability of e-PHI. One important aspect of ensuring compliance with these security measures is the use of HIPAA Compliant Document Scanning Services, which help organizations securely digitize and store patient information while adhering to the required privacy and security standards.
What is the information protected (e-PHI)?
All medical and personal information on paper, electronically or orally. All this information must be protected when is created, received, maintain, or transmit.
What steps must be followed in order to keep it private?
Take all necessary steps when handling, maintaining, transporting, receiving or delivering.
- Identify and protect against reasonably threats to the security or integrity of the information
- Protect against reasonably anticipated, impermissible uses or disclosures; and
- Ensure compliance by their workforce.
What are the penalties for non-compliance?
Penalties can be apply to: Health Plans, providers, clearinghouses, etc. that don’t followed the require standards. Civil money penalties are $100 per violation, up to $25,000 per person, per year for each requirement or prohibition violated. To avoid such penalties, it is essential to implement secure practices, such as using HIPAA Compliant Document Scanning Services, which ensure the protection of patient information during electronic storage and transmission.
Federal criminal penalties: Under HIPAA, Congress also established criminal penalties for knowingly violating patient privacy. Criminal penalties are up to $50,000 and one year in prison for obtaining or disclosing protected health information; up to $100,000 and up to five years in prison for obtaining protected health information under “false pretenses”; and up to $250,000 and up to 10 years in prison for obtaining or disclosing protected health information with the intent to sell, transfer or use it for commercial advantage, personal gain or malicious harm.
HIPAA-Compliant Document Scanning for Secure Medical Records
Handling patient files requires care at every stage. Access Scanning Document Services Hipaa Compliant Document Scanning Services is designed to protect sensitive data and ease the daily operations. The paper documents are translated into secure online documents without breaching privacy policies.
Each document is handled with strict control. Files are scanned using secure methods, then checked for accuracy before delivery. There is limited access and all steps are taken according to the HIPAA standards. This helps reduce risk and keeps patient information safe from loss or exposure.
Profiles of medical practices, clinics, and medical practitioners usually handle huge amounts of records. Information is easier to locate, exchange and control through digital files. Employees do not waste time searching but pay more attention to patients.
Secure storage and organized indexing help teams stay on track. Records remain protected while still being easy to access when needed. The process fits into existing systems without adding stress.
Access Scanning Document Services delivers secure, simple scanning with a human touch, helping teams protect what matters while keeping daily work steady and clear.
HOW WE DO
A Leader in Document Digitizing !
A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..
450 + Satisfied Customers
Laura Lozano
I recommend Access Scanning for scanning oversized plans. They did a great job at separating and scanning big sets of old plans for my company. Will definitely go to them in the future!
Read More- Ted Russell
Javier and his team handled a very large volume of sensitive documents and they did it professionally, completely, and in an organized manner with excellent communication. Would absolutely use again and recommend to my friends. Well done.
Read More - Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
- Tommy P.
Very professional scanning business, did a very good job on our small project. Highly recommended Read More
- Katie E.
Access Scanning did a great job doing a massive scanning project for my company. They scanned 200+ binders, the contents of several file cabinets, and over... Read More
- Douglas Kawano
Highly recommended. Fast communication, responsive to reqeusts. Fast results. Cost was much lower than industrial-scale scanning firms.
My project consisted of the pickup of a full document box, contents to be scanned, OCR'ed, uploaded to my personal cloud storage, originals to be disposed of securely.
Worked out fine, very happy.
One suggestion: make the online quote system more formal. So the client can check / uncheck options and see how the price changes. Then at the end, client can review online quote, and compare to results. So hopefully you will need less back and forth mailing.
Good luck. I will return to you if I need another big scanning project.
Read More - KRISTIN ANDRADE
Access Document Scanning Services helped me digitize my entire storage unit worth of patient paper charts. They were quick, professional, HIPAA compliant, and pleasant. Thank you!
Read More - Katie Emery
Access Scanning did a great job scanning in a TON of my company's old documents, incuding oversized engineering drawings and patents.
They were friendly, efficient, and great communicators. Their prices were reasonable, as well, compared to their local competitors.
We will definitely use them again in the future! Highly recommend.
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FAQ’s
HIPAA Compliant Document Scanning Services are those that deal with medical records and any other sensitive patient data that have to be scanned, stored, or transferred in a way that adheres to the privacy and security standards of HIPAA.
A provider who ensures HIPAA-security is vital for several reasons, namely: it helps to keep the patients’ information confidential, reduces the risk of data breaches, and keeps your organization in line with the federal regulations.
Medical forms, patient charts, reports of X-rays, prescriptions, insurance forms, and historical records are all can be digitized in a secure way.
We employ very stringent measures such as access limitations, encrypted workflows, secure locations, and compliance-driven procedures to protect the data that we handle.
Yes, digital conversions in most cases are the main reason for paper storage reduction, space freeing, retrieval simplification, and workflow efficiency improvement.
Yes, the files can be delivered via encrypted transfer methods, secure cloud folders, or electronically through a health record (EHR) system that is compliant.