Who we are

Based in the San Fernando Valley, Access Document Scanning Services, LLC is a full service record retrieval company, providing flexible, comprehensive on-site and off-site Document Scanning, Mail Scanning, Video Duplication, Computer Software Sales, Imaging Services.

A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction.

We love taking care of the environment, by re-using paper we can successfully help the environment. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper. Paper is now made from other plants, such as bamboo and cane sugar, which can be reproduced faster than trees. It is our responsibility to take care of the natural resources that keep us alive.

Our history

Access Scanning Scanning Document Services, LLC was created in 2011 hoping he could help the environment by digitizing paper that can be shred and reused in the future. Right after, ….. filed for a DBA in Los Angeles county to give it legality and start building what the company is now, passing the years demand for scanning services increased, so the team grew (all family members).

In 2016 Access Scanning became an LLC which means company has growth, delivering high quality services to its customers, this comes to say that we will continue following a philosophy of helping the environment for good and hoping we all can have a cleaner planet. Access Scanning is part of The City of Los Angeles Green Business Program since 2018, a program that is focused on helping any type of business be more environmental responsible.

Access Computer Software Store

In 2018 Access Scanning decided to start offering computer software and help clients overcome their digital challenges, that is why Access Scanning partnered up with multiple software manufactures and created Access Software Store to offer genuine software to anyone (Individuals, Commercial, Government, Academic). All software can be purchase at AccessScanning.com and will be available for delivery within minutes or hours. Our prices can be lower than other stores or even manufacturers in many cases and the reason is, we get lower prices directly from manufacturers and transfer those savings to our customers.

Access Computer Software Store is able to re-sale 1,000s of software licenses. If you are looking for an specific software and it is not in our store, contact us and will be happy to find it for you. We are an authorized software re-seller. All software is genuine and shipped directly from the manufacturer/distributor.

Phylosophy

Our services allow our customers to solve their time sensitive document needs in electronic and paper formats, while ensuring the highest quality and security standards. Owned and operated by its principals. The Access Scanning team takes pride in providing customers with competitive pricing while maintaining excellent quality and service on each and every job. All jobs are hand checked to ensure accuracy prior to delivery. With Access Scanning as your service provider, document production has never been easier. No service contract or large financial commitment is required, and we guarantee all of our services. Access Scanning is insured professional photocopier. Our representatives are trained and certified to handle complex document data collection and processing.

WHAT WE DO

Security and privacy

Access Scanning believes in secure network, which helps keep secure our client’s sensitive info and equipment (computers, servers) from hackers. Our customer information and files are secure in a server which has trusted encryption, while our computers are also protected with different anti-viruses and password protected. At least %95 of the documents we digitize are stored or scanned with equipment that is not connected to the internet. All our employees sign our “HIPAA Acknowledgment” and are HIPAA certified.

Controlled Access to building and office
HIPAA Certified and HIPAA acknowledgement form
Office is equipped with alarm, smoke detectors, sensors, video camera, etc. + fire department station is within 6 minutes
All data is securely encrypted and stored in devices WITHOUT internet access, as specified.

Committed to Help the Environment

Consumables: Buy eco-friendly office supplies
Furniture: Buy used furniture for office
Donate: all reusable material such as: binders, folders, plastic and cardboard boxes are donated to a non-profit organization.
Recycle: Paper (securely recycled), staples, electronics are recycle for future re-use. (Paper, of course, is the main cause of deforestation on a grand scale in the whole planet.as a consequence, paper can fill up 30-40 % of US landfill space alone. A study shows an estimate of every 100 kg of waste that is thrown away, 35 kg will be a form of paper)
Facts: As a company we recycle more than 200 lbs of staples, 450 lbs of cardboard, 80,00- lbs of paper a year.

Access Scanning is a certified by the Green Business Program of Los Angeles (greenbusinessca.org), this program helps, encourage and teach business on how to be environmental responsible. By joining this program Access Scanning will be a step closer to a maintain our environment cleaner.

“Teach the present generation on how to wisely preserve our natural resources and understand that there is no life without them, life eventually will get better“

by Javier Rios

BEST IN OUR FIELD

Why Access Documents Scanning Services, LLC?

Prioritize security, piece of mind and flexibility
Total Document Security including HIPAA Certification
Personalized business-specific scanning solutions tailored to your business
Quality Control Scanning on every project
100s of happy customers in all industries: lawyers, doctors, governments.....
Reliable, Family Owned & Private, Insured, controlled Access to building/office
All material is recycled based HIPAA reg. and reusable material is donated
Access Scanning is Certified by Los Angeles Green Business GreenBizLA.org
Small Business Certified

We love taking care of the environment, by re-using paper we we can successfully help the environment. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper. Paper is now made from other plants, such as bamboo and cane sugar, which can be reproduced faster than trees. It is our responsibility to take care of the natural resources that keep us alive.

WHAT WE USE

Software we use!

Kofax Express Super High Volume Production
OCR & Compressor
Adobe Acrobat PDF & PDF Element
LaserSoft Picture & Xray Software
Miscrosoft Security Suite
Sharepoint, DropBox, Google Drive, Box Drive Clouds
Wondershare Video and Audio

Equipment we use!

Cannon and Kodak Industrial Scanners
Fujitsu high speed scanners (fi-6770, fi-7280)
Epson 850v Flat-bed scanner
Dell Servers
HP and Sony Computers
Sandisk Storage Devices
Electric vehicles

Our Amazing Team

Javier Rios Manager

Lia Guzman HR

Liliana Rios Assistant Manager

Thalia Salazar Supervisor

HOW WE DO

A Leader in Document Digitizing !

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450 + Satisfied Customers

Christina South
Our company has been using their services for years. Very professional, well organized and timely. Staff is pleasant and helpful.
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Christina S.
Our company has been using their services for years. Very professional, well organized and timely. High quality scanning. Staff is pleasant and helpful. Read More
Robyn W.
It has been a pleasure to work with Javier and his team. They are detail-oriented, friendly, professional, and have exceptional customer service. Everything has been smoothly coordinated and the scanning is high quality. If we need to scan anything else in the future, we will definitely work with them again.
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Cheryl O.
This company is highly recommended.
1. Response time is excellent.
2. Pricing is very competitive.
3. Javier and Lia Rios are easy to deal with and very... Read More
Maryam Tofighi
The staff are very friendly and helpful. They scanned my large number of old family photos in only three days with decent quality. Their rates were reasonable. Highly recommend this business.
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Pal O.
Requested a quote for scanning a large number of color and B/W pages. Very fast response and great price! If no plan changes on my end I will order from... Read More
Cathy Kim
Quick, friendly service. They are professional and extremely easy to communicate with via text. Pricing was very reasonable compared to a few other places that I received a quote from. I’m happy that my paper charts are now digitized and can easily be uploaded into electronic health records. Highly recommend their services!
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Charlie Helton
We have been working with this company for our business/mailing/scanning needs for over 5 years and they are nothing short of professional, polite, very responsive to our needs, and provide high quality service.
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