Who we are

Based in the San Fernando Valley, Access Document Scanning Services, LLC is a full service record retrieval company, providing flexible, comprehensive on-site and off-site Document Scanning, Mail Scanning, Video Duplication, Computer Software Sales, Imaging Services.

A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction.

We love taking care of the environment, by re-using paper we can successfully help the environment. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper. Paper is now made from other plants, such as bamboo and cane sugar, which can be reproduced faster than trees. It is our responsibility to take care of the natural resources that keep us alive.

Our history

Access Scanning Scanning Document Services, LLC was created in 2011 hoping he could help the environment by digitizing paper that can be shred and reused in the future. Right after, ….. filed for a DBA in Los Angeles county to give it legality and start building what the company is now, passing the years demand for scanning services increased, so the team grew (all family members).

In 2016 Access Scanning became an LLC which means company has growth, delivering high quality services to its customers, this comes to say that we will continue following a philosophy of helping the environment for good and hoping we all can have a cleaner planet. Access Scanning is part of The City of Los Angeles Green Business Program since 2018, a program that is focused on helping any type of business be more environmental responsible.

Access Computer Software Store

In 2018 Access Scanning decided to start offering computer software and help clients overcome their digital challenges, that is why Access Scanning partnered up with multiple software manufactures and created Access Software Store to offer genuine software to anyone (Individuals, Commercial, Government, Academic). All software can be purchase at AccessScanning.com and will be available for delivery within minutes or hours. Our prices can be lower than other stores or even manufacturers in many cases and the reason is, we get lower prices directly from manufacturers and transfer those savings to our customers.

Access Computer Software Store is able to re-sale 1,000s of software licenses. If you are looking for an specific software and it is not in our store, contact us and will be happy to find it for you. We are an authorized software re-seller. All software is genuine and shipped directly from the manufacturer/distributor.

Phylosophy

Our services allow our customers to solve their time sensitive document needs in electronic and paper formats, while ensuring the highest quality and security standards. Owned and operated by its principals. The Access Scanning team takes pride in providing customers with competitive pricing while maintaining excellent quality and service on each and every job. All jobs are hand checked to ensure accuracy prior to delivery. With Access Scanning as your service provider, document production has never been easier. No service contract or large financial commitment is required, and we guarantee all of our services. Access Scanning is insured professional photocopier. Our representatives are trained and certified to handle complex document data collection and processing.

WHAT WE DO

Security and privacy

Access Scanning believes in secure network, which helps keep secure our client’s sensitive info and equipment (computers, servers) from hackers. Our customer information and files are secure in a server which has trusted encryption, while our computers are also protected with different anti-viruses and password protected. At least %95 of the documents we digitize are stored or scanned with equipment that is not connected to the internet. All our employees sign our “HIPAA Acknowledgment” and are HIPAA certified.

Controlled Access to building and office
HIPAA Certified and HIPAA acknowledgement form
Office is equipped with alarm, smoke detectors, sensors, video camera, etc. + fire department station is within 6 minutes
All data is securely encrypted and stored in devices WITHOUT internet access, as specified.

Committed to Help the Environment

Consumables: Buy eco-friendly office supplies
Furniture: Buy used furniture for office
Donate: all reusable material such as: binders, folders, plastic and cardboard boxes are donated to a non-profit organization.
Recycle: Paper (securely recycled), staples, electronics are recycle for future re-use. (Paper, of course, is the main cause of deforestation on a grand scale in the whole planet.as a consequence, paper can fill up 30-40 % of US landfill space alone. A study shows an estimate of every 100 kg of waste that is thrown away, 35 kg will be a form of paper)
Facts: As a company we recycle more than 200 lbs of staples, 450 lbs of cardboard, 80,00- lbs of paper a year.

Access Scanning is a certified by the Green Business Program of Los Angeles (greenbusinessca.org), this program helps, encourage and teach business on how to be environmental responsible. By joining this program Access Scanning will be a step closer to a maintain our environment cleaner.

“Teach the present generation on how to wisely preserve our natural resources and understand that there is no life without them, life eventually will get better“

by Javier Rios

BEST IN OUR FIELD

Why Access Documents Scanning Services, LLC?

Prioritize security, piece of mind and flexibility
Total Document Security including HIPAA Certification
Personalized business-specific scanning solutions tailored to your business
Quality Control Scanning on every project
100s of happy customers in all industries: lawyers, doctors, governments.....
Reliable, Family Owned & Private, Insured, controlled Access to building/office
All material is recycled based HIPAA reg. and reusable material is donated
Access Scanning is Certified by Los Angeles Green Business GreenBizLA.org
Small Business Certified

We love taking care of the environment, by re-using paper we we can successfully help the environment. Paper, of course, is the main cause of deforestation on a grand scale throughout the continents. In fact, paper fills up 30-40% of US landfill space alone. A study shows an estimated of every 100 kg of waste that is thrown away, 35 kg will be a form of paper. Paper is now made from other plants, such as bamboo and cane sugar, which can be reproduced faster than trees. It is our responsibility to take care of the natural resources that keep us alive.

WHAT WE USE

Software we use!

Kofax Express Super High Volume Production
OCR & Compressor
Adobe Acrobat PDF & PDF Element
LaserSoft Picture & Xray Software
Miscrosoft Security Suite
Sharepoint, DropBox, Google Drive, Box Drive Clouds
Wondershare Video and Audio

Equipment we use!

Cannon and Kodak Industrial Scanners
Fujitsu high speed scanners (fi-6770, fi-7280)
Epson 850v Flat-bed scanner
Dell Servers
HP and Sony Computers
Sandisk Storage Devices
Electric vehicles

Our Amazing Team

Javier Rios Manager

Lia Guzman HR

Liliana Rios Assistant Manager

Thalia Salazar Supervisor

HOW WE DO

A Leader in Document Digitizing !

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450 + Satisfied Customers

Jorge Lara
Great customer service and reliability. Aside form document scanning services they also offer computer software at reasonable price. Highly recommend!
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Vic R.
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so... Read More
salma ramirez
We have been using Access Scanning at our law firm for our daily mail scanning about a year now and we are very pleased with their services. We receive thousands of documents a week and their turnaround time is quick and efficient. Javier and Lia are excellent at communicating any issues and working to resolve them with you. Since using their services our document processing time has decreased significantly allowing us more time to focus on our clients and resolve their cases quickly. I would recommend their services.
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Allison M.
Javier was a pleasure to work with. Super quick response to my quote request. Service was speedy and very affordable. A real gem of a company! Read More
mySensei Natsuko Japanese Learning
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and valuables pictures that I can’t bring back to Asia and
because Javier has been very responsive to my request. I even trusted them enough to mail the box over before I flew out in a rush. I felt very secure to mail to them to take care the rest of it, everything turned out perfectly high quality in a very reasonable price Javier quoted to me. I am highly recommend this scanning service to anyone who needs to clean out their office piling up with papers and documents.
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Roddy Rod
This place is great. Nice building, they also offer Notary services, quiet, quick and professional. I got my documents scanned right away and they were so accommodating because I did not have an appointment. And had I known they offer notary services I would've gotten that done there too and then done the scan. One stop shopping. I paid a low price I was there for a short amount of time and I really like the people that work there. Go for it!
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Esquivel Lopez-Meza
I had a bunch of old CDs stuffed inside a box in my closet. Javier was able to go through all the clutter and convert them to mp3 files. Very professional. Highly recommend!
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Candy S.
I talked to Javier a month ago before I head back to the US and clean up my old house with a box of important documents (Tax, legal, certificates etc.) and... Read More