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                     Document Scanning California

Access Scanning Document Services, LLC offer free estimates over the phone and on-site document inspection with free delivery for projects over $500.

We help any type of business or individual

  • Legal
  • Medical
  • Insurance
  • Accounting
  • Large Format
  • Public
  • Custom and much more!

Contact us at (818) 429-5069 for more information on how we can help you with your scanning project.

Need Accurate, Reliable OCR Document Imaging? Trust Access Document Solution's Document Imaging OCR Services For The High Quality Results You Are Looking For.

Have a Large Scanning Job? Need It Done Fast? Trust It To Access Document Scanning Services, LLC

Access Scanning Document Services, LLCMost businesses these days have the ability to to scan documents as needed in their offices. However, for certain projects and business sectors, the average scanning equipment simply will not do -- it takes professional-grade scanning technology and the expertise that goes with using it in order to tackle large-scale scanning projects on tight deadlines.

At Access Scanning Document Services, LLC, we pride ourselves on assisting businesses like yours in handing complex, urgent scanning projects where files and documents need to be scanned in with the highest level of accuracy and organization.

Let our staff assist your organization in on-site or off-site scanning and integration into your own digital file system of business solution. With our leading-edge equipment, expertise in high-quantity document imaging and scanning, and a professional, personalized approach to our service, Access Document Scanning Services, LLC is your best option for meeting the rigorous demands that large-scale scanning projects.

What are the advantages of document scanning?

Advantages of document scanning are plentiful. One, creating an electronic copy of valuable documents ensures that even in the event that the original is lost, it can be recreated by printing out the electronic copy. Second, valuable archives from years past can be captured and preserved, since document imaging creates an copy that will not fade, yellow with age, or turn brittle over time. Last, document imaging makes it very easy to share copies of paper documents with remote locations.

For example, if a sales associate is out of the country and needs to see a copy of a client contract, there is no need to accrue the expense involved with making a paper copy and mailing it by a mail. Instead, the scanned document can simply be emailed or placed on a network the associate can access. What used to take days now only takes a few minutes to accomplish with document scanning.

Document imaging has changed the way many companies store important documents, as well as made it much easier to retrieve data when needed. Whether the documents consist of pictures, contracts, or building schematics, the images of important papers are preserved and available whenever they are needed.

Different types of PDF's:

  • PDF with OCR - OCR stands for Optical Character Recognition and helps you find exact words, phrases and more.
  • PDF with OCR Suspects -  It helps you find a more exact character in a single large or multiple PDF's.
  • PDF with Encryption - By protecting your PDF with a password, certificate, etc. your file can not be opened, unless with the credentials used.

 Optical Character Recognition, or OCR for short, is the critical technology that allows businesses like yours to scan and index complex documents and files into a format that your business solution and end users can read and edit. Without this technology, document imaging would be worthless for some organizations who must have editing control and readability over their data.

The advantages of OCR are numerous, but namely it increases the efficiency and effectiveness of office work. The ability to instantly search through content is immensely useful, especially in an office setting that has to deal with high volume scanning or high document inflow. You can now use the copy and paste tools on the document as well, instead of rewriting everything to correct it. OCR is quick and accurate, ensuring the document's content remains intact while saving time as well. When combined with other technologies such as scanning and file compression, the advantages of OCR truly shine. Workflow is increased since employees no longer have to waste time on manual labor and can work quicker and more efficiently.

Perhaps your company is one of them?

Given the high-performance nature of OCR Scanning technology, it is best to leave large-scale document imaging OCR projects to the experts at Access Document Scanning Solutions. We remain on the cutting edge of OCR technology, and can deploy the right strategy to help on board your paper-based documents into a readable, organizable digital format that works for you.

If you're read to learn more about document imaging and OCR, feel free to contact us for more information and a FREE consultation.

Looking For Fast, Reliable Document Scanning In Southern California?

Let Access Document Scanning Services Handle Your Project. If you are in search of a document scanning service provider in southern California, then Access Document Scanning Solutions is the perfect choice. Located in the San Fernando Valley, Access Document Scanning Solutions offers clients fast, reliable, and accurate document scanning services that are on-time and on-budget. Whether you are looking to Scan Hard Documents Into PDF; scan into PDF with OCR; scan using 200, 300, or 400 DPI; or any other document complex scanning project, Access can deliver on-site or off-site services. Same-day service is also available for extremely urgent projects. What exactly document scanning is? Document scanning converts ordinary paper documents into useful and accessible digital files. Paper documents create a barrier to productivity, accessibility, and profitability for any organization due to their inefficient nature. Paper documents inherently are hard to manage, secure, and protect. Converting these same documents into electronic documents solves these issues and provides costs saving by integrating these images into routine business practices. The process is quite simple in that paper documents are passed through a scanning device that converts the paper document into an image. Once in the form of an image information is entered that describes it for filing it. With these converted images special processes also can be applied to read, manipulate, and interpret them through the use of OCR (optical character recognition ) and ICR ( intelligent character recognition) technologies. These technologies transform the image into text and data that can be read for retrieval or sharing with other applications. Load Files and Formats Available: Formats PDF (single and multi-page), PDF/A, TIFF (Single and Multi-page), JPEG. Load Files (Scanning Reports) ASCII, Comma Delimited CSV (Excel File), XML, TXT Files upon request BENEFITS OF DIGITAL DOCUMENTS Reduced costs of: Printing or Mailing Copying Sorting, filing, and retrieving documents Physical data storage Filing cabinets Additional security for the documents protection Space for the paper documents Increased data security with: Passwords Backups or Firewalls Increased information accessibility Quicker collaboration and retrieval times Information and data continuity

At Access Document Scanning Services, we understand how important privacy is for our costumers. We are HIPAA certified, see our certificate below.

What is HIPAA?

HIPAA Stands for The Health Insurance Portability and Accountability Act of 1996 and it was created to protect patient's information and make the health system more efficient. The privacy rule standards address the use and disclosure of individual's health information. All individuals, businesses and their employees that have access to ePHI or PHI must learn the standards of this HIPAA rule

The NHS should go paperless by 2018 to save billions, improve services and help meet the challenges of an ageing population, Health Secretary Jeremy Hunt will say today. In a speech to the Policy Exchange this evening, the Health Secretary will say that patients should have compatible digital records so their health information can follow them around the health and social care system.

paperless medical office has many advantages. Outside of the obvious one of freeing up critical office, a paperless office has the unique advantage of providing a seamless ability to communicate to your personnel regardless of the physical distance that may separate them. In addition, a strong paperless office system provides data security, data disaster recovery, automatic document indexing/batching and auditing tracking.

Becoming a digital office on many levels will enhance efficiency while reducing a wide range of expenses, minimizing mistakes that lead to more costs, and sharpening the focus on the core business. Here are some things to look for when thinking about migrating to document scanning solutions.

 In case of disaster

Paper documents stored in file cabinets are susceptible to fire and flood. You cannot recover a paper document that has been destroyed by a fire or a flood. But the problem goes beyond your paper files. Electronic documents stored on workstations and servers across your operation are equally vulnerable to catastrophic loss.

In the event of a disaster, the goal is to be able to quickly procure a temporary office, install computer systems and restore all required documents and information that enables a business to function. The biggest differentiator between a backup plan and a disaster recovery plan is maintaining a copy of your critical documents in an off‐site location.

What is the process of medical scanning?

The process for scanning patient and medical charts is well-established at Access Document Scanning Solutions.  Staff will prepare your paper copies for digitization by fixing any imperfections, such as rips or ragged edges.  This guarantees that the documents are preserved in their most pristine form.  Then the patient medical records are scanned and are converted to digital files.  Finally, the digital files are saved in our database or on the clients chosen server, for easy and safe access.

Through this conversion of medical charts and patient records, a seamless transition to EMR is ensured.  To help with the transition to a paperless office, the old paper chart is integrated with the new e-chart, and for each patient’s medical record an e-folder is now created which is organized in the same way as the traditional paper chart. This makes it easy for staff to acclimate to the electronic images, and makes the conversion hassle-free.

What is an e-chart?

The scanning of the paper medical charts allows for the integration of the old paper chart with the new e-chart and makes for a seamless transition for your medical practice. It also allows the client to realize klonopin their original intention of freeing up physical space and time. We organize the paper turned e-chart so that the e-chart structure remains the same as you are familiar with. An e-folder is created for each patient and when you click on that folder all the sections that are found in the traditional paper chart are organized in the same sequence in the new e-chart.


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