FAQ’s

Scanning Process (Simple, Secure & Efficient): Watch how we Scan and do Quality Control

• Collection
• Preparation
• Scanning
• Quality Control (inspect images at least 3 times before delivery)
• Indexing 
• Digital Storage/Hard Drive Delivery
• Shred & Recycle

Software:

• Kofax Software (improve the quality of scanned documents)
• PDF Software
• WonderShare Software
• Silverfast Scanning Software
• Microsoft office

Equipment:

• Canon scanners
• Fujitsu high speed scanners (fi-6770, fi-6770,fi-6240)
• HP Computers and Servers

Yes, we offer document shredding service through our certified and accredited partner. Certificate of destruction is always provided to the costumer after destruction process is completed.

Access Scanning prioritize security and accuracy in every step of the process. It is very secure from beginning to end, our people are HIPPA certified and have the necessary training to complete this task with zero margin error.

• HIPPA Certified
• Computers and servers have different security levels 
• Digital images are backed up securely in our servers after scanning process is complete.
• We remove all scanned data from our servers and computers at client’s request.
• Facility is in SECURE building with video surveillance, alarm system and smoke detectors.
• Hard documents are destroy securely at client’s request.
• More than 11 years of combined experience
• Insured

This is only an estimate based on our previous clients and it may vary customer by customer  

• Standard File Box 2,000 – 3,000 Images per Box
• Unbound Paper 150-175 Pages Per Inch
• Banker Style Boxes 4,500 – 6,000 Images Per Box
• Vertical File Cabinet 3,500 – 5,000 Images Per Drawer
• Open Shelving 1,700 Images Per Horizontal Foot

An image is a side of a page.

PDF/OCR, PDF/A, TIFF, JPEG, Word Document, Excel Document, HTML.

It is the process of re-naming a file for future easy retrieval. Usually, we use the title on physical folders, binders or first page of files are used to re-name the digital file.

This is the equipment we use:

• Windows 7 and 8 computers with 16GB RAM, 1,000 GB hard drive, etc.
• Fi-6770A / Fi-6770 and Fi-6230 scanners

Software

• Kofax VRS Elite 5.0
• Kofax Express 3.0
• AcDsee 5.0
• PDF X & XI Pro
• Wondershare
• Microsoft Office 2013

We use 300 DPI for most of our projects and if requested we can scan up to 600 DPI

It is the process of converting hard documents into a digital image (TIFF, JPEG, PDF, Etc.) and it is becoming a solution especially for business that want to have their paper documents in a secure place with no risk of losing them.