Frequent Asked Questions
Access Scanning is becoming a leader provider on Document Scanning Services in south of California.
Find frequent questions and answers on the right side
Yes, we have different certifications and accreditations, such as:
- We are license business HIPPA Certified
- Insured
- Training of wise use of equipment and software
- 11 years + of experience
- All work is completed in our office (most jobs)
- We also have permits and certificates such as: Tax certificate/license
- FEIN and Payroll ID #.
- Los Angeles Green Business Certification
- SAM.GOV Validated
Scanning Process (Simple, Secure & Efficient): Watch how we Scan and do Quality Control
- Collection
- Preparation
- Scanning
- Quality Control (inspect images at least 3 times before delivery)
- Indexing
- Digital Storage/Hard Drive Delivery
- Shred & Recycle
Software:
- Kofax Software (improve the quality of scanned documents)
- PDF Software
- WonderShare Software
- Silverfast Scanning Software
- Microsoft office
Equipment:
- Canon scanners
- Fujitsu high speed scanners (fi-6770, fi-6770,fi-6240)
- HP Computers and Servers
Yes, we offer document shredding service through our certified and accredited partner. Certificate of destruction is always provided to the costumer after destruction process is completed.
Access Scanning prioritize security and accuracy in every step of the process. It is very secure from beginning to end, our people are HIPPA certified and have the necessary training to complete this task with zero margin error.
- HIPPA Certified
- Computers and servers have different security levels
- Digital images are backed up securely in our servers after scanning process is complete.
- We remove all scanned data from our servers and computers at client’s request.
- Facility is in SECURE building with video surveillance, alarm system and smoke detectors.
- Hard documents are destroy securely at client’s request.
- More than 11 years of combined experience
- Insured
This is only an estimate based on our previous clients and it may vary customer by customer
- Standard File Box 2,000 – 3,000 Images per Box
- Unbound Paper 150-175 Pages Per Inch
- Banker Style Boxes 4,500 – 6,000 Images Per Box
- Vertical File Cabinet 3,500 – 5,000 Images Per Drawer
- Open Shelving 1,700 Images Per Horizontal Foot
An image is a side of a page.
PDF/OCR, PDF/A, TIFF, JPEG, Word Document, Excel Document, HTML.
It is the process of re-naming a file for future easy retrieval. Usually, we use the title on physical folders, binders or first page of files are used to re-name the digital file.
This is the equipment we use:
- Windows 7 and 8 computers with 16GB RAM, 1,000 GB hard drive, etc.
- Fi-6770A / Fi-6770 and Fi-6230 scanners
Software
- Kofax VRS Elite 5.0
- Kofax Express 3.0
- AcDsee 5.0
- PDF X & XI Pro
- Wondershare
- Microsoft Office 2013
We use 300 DPI for most of our projects and if requested we can scan up to 600 DPI
It is the process of converting hard documents into a digital image (TIFF, JPEG, PDF, Etc.) and it is becoming a solution especially for business that want to have their paper documents in a secure place with no risk of losing them.
HOW WE DO
A Leader in Document Digitizing !
A privately family owned business located in Encino, CA. All work is supervised by the owners, leaving zero margin of errors by using innovative and highly secure equipment that delivers quality and accuracy. Working with a wide range of hard copy documents Access Scanning offers expert integration and utilization of information management systems. Our proven solutions are designed to provide clients with high quality, efficiency and accuracy; ensuring customer satisfaction. Learn more about us here…..
450 + Satisfied Customers
Katie Emery
Access Scanning did a great job scanning in a TON of my company's old documents, incuding oversized engineering drawings and patents.
They were friendly, efficient, and great communicators. Their prices were reasonable, as well, compared to their local competitors.
We will definitely use them again in the future! Highly recommend.
Read More- KRISTIN ANDRADE
Access Document Scanning Services helped me digitize my entire storage unit worth of patient paper charts. They were quick, professional, HIPAA compliant, and pleasant. Thank you!
Read More - Douglas Kawano
Highly recommended. Fast communication, responsive to reqeusts. Fast results. Cost was much lower than industrial-scale scanning firms.
My project consisted of the pickup of a full document box, contents to be scanned, OCR'ed, uploaded to my personal cloud storage, originals to be disposed of securely.
Worked out fine, very happy.
One suggestion: make the online quote system more formal. So the client can check / uncheck options and see how the price changes. Then at the end, client can review online quote, and compare to results. So hopefully you will need less back and forth mailing.
Good luck. I will return to you if I need another big scanning project.
Read More - Katie E.
Access Scanning did a great job doing a massive scanning project for my company. They scanned 200+ binders, the contents of several file cabinets, and over... Read More
- Tommy P.
Very professional scanning business, did a very good job on our small project. Highly recommended Read More
- Laura Lozano
I recommend Access Scanning for scanning oversized plans. They did a great job at separating and scanning big sets of old plans for my company. Will definitely go to them in the future!
Read More - Stephanie W.
Access Document Scanning is handling a massive project for us--digitizing a collection of oversized, vintage scrapbooks filled with irreplaceable photos,... Read More
- Ted Russell
Javier and his team handled a very large volume of sensitive documents and they did it professionally, completely, and in an organized manner with excellent communication. Would absolutely use again and recommend to my friends. Well done.
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