Legal Document Scanning for Law Offices & Medical Business
See the difference of the before and after, a solution for your DIGITIZING needs!
Legal secure scanning brings more than efficiency to business. For law firms, scanning documents enhances case management by simplifying how files are stored, tracked, and retrieved. This process not only conserves time but also ensures that sensitive client data remains secure yet readily available to those with permission. Picture having a digital archive of your key documents at your disposal, perfectly prepared for upcoming court appearances or depositions!
When it comes to the medical field, where comprehensive patient records are routine, scanning digitalizes the cumbersome paper files, thereby improving patient care through secure electronic records. Healthcare professionals can quickly access and amend patient data, which advances service quality while cutting down on administrative tasks.
Moreover, embracing digital methods positively impacts sustainability. Reduced paper consumption equates to less deforestation, and without heaps of paperwork filling up office spaces, there’s more room to breathe. Thus, whether you’re advocating for clients or attending to patients, document scanning propels your practice toward a more organized, efficient, and environmentally sustainable future! 🌍📄💻
In the modern era, where document scanning is key to efficiency and environmental sustainability, law offices and medical businesses are increasingly turning to legal document scanning. A well-organized and secure method of documentation not only streamlines operations but also ensures compliance with regulations such as the Health Insurance Portability and Accountability Act (HIPAA) in healthcare and various privacy and confidentiality laws in the legal field. Here’s why businesses in these sectors should invest in document scanning services.
**Regulation Compliance**: Perhaps one of the most significant drivers for document scanning in both law offices and medical businesses is the need to comply with regulatory requirements. In the medical field, HIPAA dictates that patient information must be securely stored and easily accessible to authorized personnel. Similarly, law offices must comply with laws ensuring client confidentiality and data protection. Digital scanning of documents facilitates easy compliance with these rigorous standards, providing the tools necessary for secure data storage and retrieval.
**Efficiency and Accessibility**: When physical documents are scanned and stored digitally, they become far easier to access and organize. For law offices, this translates to streamlined case management and the ability to rapidly retrieve essential documents during litigation, hearings, or client consultations. For medical businesses, digitized records allow healthcare providers to quickly access patient histories, lab results, and billing information without sifting through filing cabinets. This efficiency leads to reduced administrative workload, enabling professionals to devote more time to client and patient care.
Essential tools are needed for Efficiency, such as:
Sku: 6HQ116, 6HQ117, 8DV639
Mfg:
Delivery: Download by manufacture (delivery could be within hours/days)
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Kofax Power PDF Advanced
GAIN CONTROL OF ALL YOUR PDF CONVERSION, EDITING, FORMS, AND COLLABORATION PROCESSES
Kofax Power PDF Advanced is the leading PDF solution that makes it easy to gain control over PDF workflows in every department and for every use. Kofax Power PDF Advanced is the only PDF solution that delivers ease of use and accuracy as never before, freeing you from the compromises of traditional PDF applications.
[tab name='Key Benefits']
• Create and assemble PDFs easily from any application• Accurately convert PDFs into editable Microsoft Office documents
• Sign and send PDFs for signature using DocuSign®
• Create PDFs that are compatible with the ISO PDF 2.0 file format
• Enhance document security with powerful encryption, digital signatures and rights management
• Work with PDFs on touch-enabled portable Windows 10 devices
• Enjoy the same navigation experience as in Microsoft Office
• Work with any PDF forms
• Streamline document reviews and collaboration• Connect directly with document management systems and cloud file-sharing sites
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POWER PDF STANDARD ADVANTAGES
Maximize productivity and adoption with the best navigation experience
Power PDF Standard offers a modern, intuitive user interface, modeled after the acclaimed Microsoft Office ribbon interface. The Quick Access Toolbar lets you create shortcuts to frequently used features and capabilities.
Support for the new industry-standard PDF 2.0 format
The new ISO PDF 2.0 standard focuses on the file format, assuring both compatibility and security with programs utilizing and manipulating the file. With Power PDF Standard, you can rest assured that you are creating the most compatible and secure PDF documents possible.
Rely on the most accurate document and file conversion
With the industry’s best conversion technology, Power PDF Standard precisely recognizes scanned text and faithfully reproduces complex layouts with columns, tables and graphics. It even includes a proofreader tool that allows users to see and correct the text results.
Productive document review and mark-up
Dynamic stamps and a wide range of commenting tools give users advanced functionality for efficient document reviews and collaboration.
Combine all open documents in just one click
You can combine all open documents into a single PDF—perfect for saving work and streamlining tasks. Just click the “Combine All” option on the Home toolbar and bookmarks will be created from the file names of the original documents.
Support for Microsoft Windows 10 touch-enabled devices
Navigate, type or draw annotations using a tablet and pen or a finger. Power PDF Standard supports Microsoft Surface and other touch-enabled devices and includes a “Touch mode” option that optimizes the size of toolbars and tool icons so they are easier to press and navigate.
Work the way you want to
Change the interface to the color that suits you best. Choose from blue, light gray, dark gray or the familiar purple. You may also now choose to view documents in separate tabs inside one Power PDF window, or to view each document in a separate Power PDF window.
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BENEFITS OF POWER PDF STANDARD
Create and assemble PDFs easily from any application
Instantly create 100% industry-standard PDF files with security options that are fully compliant and compatible with all PDF viewers. Combine files and remove or replace pages with dragand-drop ease.
Archive important emails as PDFs
Save Microsoft Outlook and Lotus Notes emails as PDF files along with any attachments and links.
Don’t retype your documents
If you must work with PDF documents in other applications, don’t waste valuable time re-creating them – convert them. Complex layouts with columns, tables and graphics are faithfully reproduced in Microsoft Word, Excel, PowerPoint and Corel WordPerfect documents.
Create and assemble PDFs easily from any application
Instantly create 100% industry-standard PDF files with security options that are fully compliant and compatible with all PDF viewers. Combine files and remove or replace pages with drag-and-drop ease
Archive important emails as PDFs
Save Microsoft Outlook and Lotus Notes emails as PDF files along with any attachments and links.
Enhance document security
Add passwords with secure 128-bit or 256-bit AES encryption and permission controls to PDF files to control document viewing, printing and modification.
Manage and access your documents in the cloud
Save and access your stored documents in the cloud by connecting directly to Box, Evernote, Google Drive or Microsoft OneDrive, providing access to your documents anytime, anywhere or by applications of supported mobile devices.
Perform smarter searches
Benefit from advanced search functions that list and highlight all instances of found words on the document, so you can locate them easily. Use the intelligent Looks Like Search™ capability to find information like phone numbers, email addresses and Social Security numbers via alphanumeric patterns instead of exact text.
[tab name='Requirements']
• A computer with an Intel Pentium 4, higher, or equivalent processor
• Supported operating systems:: - Windows 10; 32-bit and 64-bit Editions - Windows 8.1; 32-bit and 64-bit Editions - Windows 7; 32-bit and 64-bit Editions with Service Pack 1
• Windows Server 2008 R2 with SP1, 2012 R2, 2016 (Citrix, AD, WTS). (Applies to Power PDF Advanced only.)
• 512 MB of memory (RAM), 1 GB recommended
• 700 MB of free hard disk space for application files; additional space required for temporary installer files and for additional user interface languages
• Web access needed for product registration, activation, product help and obtaining live updates for the program.
• Microsoft .NET Framework 4.5.If it is not detected, it installs with the product.
Note: Performance and speed will be enhanced if your computer’s processor, memory and available disk space exceed minimum requirements.
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Disclaimer: Information may not be accurate or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Review manufacturer website for complete and accurate features.
**Space and Cost Savings**: Law practices and medical offices often have to deal with vast quantities of paperwork, which can quickly overwhelm available physical storage space, leading to increased costs for off-site storage solutions. Legal document scanning significantly reduces the need for physical storage, allowing businesses to reclaim valuable office space. This not only cuts costs associated with physical document management but also reduces the environmental footprint of paper-based documentation.
**Security Enhancements**: Security is a paramount concern for both law and medical practices. Physical documents are susceptible to damage from fires, floods, or unauthorized access. Digitally scanned documents, on the other hand, can be stored off-site in secure, encrypted cloud solutions, safeguarding them from physical threats. Advanced digital rights management tools ensure that access is limited strictly to authorized individuals, significantly reducing the risk of data breaches.
**Data Backup and Recovery**: A robust digital document management system includes backup operations that provide an extra layer of security. In the event of a system failure or disaster, advanced recovery options ensure that critical documents are never lost. This reliable backup system is a crucial component, especially for medical and law offices, where losing sensitive information can have serious legal and financial repercussions.
**Technological Integration**: The integration of document management software enhances the utility of scanned documents. Technologies such as Optical Character Recognition (OCR) enable text within scanned documents to be edited and searched, turning static documents into dynamic assets. For medical businesses, integrating scanned documents with existing Electronic Health Record (EHR) systems improves patient data management. For law offices, this means easier cross-referencing of legal documents, facilitating faster case resolutions and better client service.
Incorporating document scanning into daily operations is not just a trend but a strategic decision that law and medical offices must make to stay competitive and client-focused in the digital age. By embracing document scanning technology, these businesses stand to gain operational efficiency, enhanced security, compliance readiness, and substantial cost savings, thereby transforming how legal and medical professionals perform their essential duties.