Legal Document Scanning for Law Offices & Medical Business
See the difference of the before and after, a solution for your DIGITIZING needs!
Legal secure scanning brings more than efficiency to business. For law firms, scanning documents enhances case management by simplifying how files are stored, tracked, and retrieved. This process not only conserves time but also ensures that sensitive client data remains secure yet readily available to those with permission. Picture having a digital archive of your key documents at your disposal, perfectly prepared for upcoming court appearances or depositions!
When it comes to the medical field, where comprehensive patient records are routine, scanning digitalizes the cumbersome paper files, thereby improving patient care through secure electronic records. Healthcare professionals can quickly access and amend patient data, which advances service quality while cutting down on administrative tasks.
Moreover, embracing digital methods positively impacts sustainability. Reduced paper consumption equates to less deforestation, and without heaps of paperwork filling up office spaces, there’s more room to breathe. Thus, whether you’re advocating for clients or attending to patients, document scanning propels your practice toward a more organized, efficient, and environmentally sustainable future! 🌍📄💻
In the modern era, where document scanning is key to efficiency and environmental sustainability, law offices and medical businesses are increasingly turning to legal document scanning. A well-organized and secure method of documentation not only streamlines operations but also ensures compliance with regulations such as the Health Insurance Portability and Accountability Act (HIPAA) in healthcare and various privacy and confidentiality laws in the legal field. Here’s why businesses in these sectors should invest in document scanning services.
**Regulation Compliance**: Perhaps one of the most significant drivers for document scanning in both law offices and medical businesses is the need to comply with regulatory requirements. In the medical field, HIPAA dictates that patient information must be securely stored and easily accessible to authorized personnel. Similarly, law offices must comply with laws ensuring client confidentiality and data protection. Digital scanning of documents facilitates easy compliance with these rigorous standards, providing the tools necessary for secure data storage and retrieval.
**Efficiency and Accessibility**: When physical documents are scanned and stored digitally, they become far easier to access and organize. For law offices, this translates to streamlined case management and the ability to rapidly retrieve essential documents during litigation, hearings, or client consultations. For medical businesses, digitized records allow healthcare providers to quickly access patient histories, lab results, and billing information without sifting through filing cabinets. This efficiency leads to reduced administrative workload, enabling professionals to devote more time to client and patient care.
Essential tools are needed for Efficiency, such as:
Mfg.Part:
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Delivery: Installation will be schedule & performed
Software as a Service (SaaS) Includes:
(Meaning of SaaS is that software will be cloud accessible, an specific amount of Gigabits will be assigned to your account for storage)
- 1-4 Concurrent user access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five (5) Gigabytes per concurrent users are allocated for storage.
- 5-9 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Twenty- five (25) Gigabytes allocated for storage space.
- 10-24 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow. Fifty (50) Gigabytes allocated for company storage.
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25-49 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction, and workflow enabled. One Hundred twenty five (125) Gigabytes of storage allocated to the company.
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50-99 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Two hundred and fifty (250) Gigabytes allocated to the company for storage.
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100 + Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five hundred (500) Gigabytes allocated to the company.
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Product Description (Features will go based on the plan purchased):
Treeno Document Management has all the features and functions of an enterprise class electronic document management system, without the high cost.
- Dashboard
- Document Center
- View/Annotate
- System Search
- File Preview
- File Level Audit
- Workflow Automation
- Integration
- Automated E-forms
Powerful and intuitive, it is the perfect solution for small and medium sized businesses, departments and large organizations.
The Treeno Document Management system offers robust functions with a user interface that is intuitive and easy to use. It’s a proven platform with a familiar standard browser interface that works on desktops, laptops, tablets and smart phones.
The Treeno Enterprise Document Management represents more than 15 years of web browser based system experience with customers in an array of industries. While other companies are now trying to focus their development on providing a web based application like Treeno, we’ve taken document management to the next level. The Treeno EDM enhances the users experience by streamlining their activities from the moment they authenticate to the system. Treeno’s advanced reporting provides file level auditing and compliance reporting allowing businesses to address regulatory demands.
Treeno Enterprise Document Management delivers elegant form with powerful function at a price that offers a compelling ROI.
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- Dragging and dropping electronic files
- Barcodes for filing scanned paper documents
- Scanning paper documents to a user Inbox
- Upload button
- Print to Treeno
- Send to Treeno
- Integrated “one click” filing
File Management
File Upload
Treeno Document Management provides over 19 simple methods to upload documents and files.
Most commonly used are:
All files are stored in their native format. Any type of electronic file can be stored and retrieved from Treeno.
Document and File Search
Treeno Document Management provides simple and efficient methods to search for and find document and files
System Search
Simply type in a word, phrase or number and Treeno Document Management searches all files, tabs, folders and sub-folder keyword metadata. Treeno quickly returns the prioritized results based on the closest match by folder, tab level, file level naming conventions and then by OCR text.
Streamline Document Management and File Management
File Preview
With Treeno there is no need to open every file to see if it is the one you want. When rolling the mouse over a .tiff, .pdf and .jpeg file, users can see a high resolution preview without opening the file. This preview allows the user to verify that the correct file is chosen prior to clicking and opening it.
Treeno’s View/Annotate
When a file is opened the built in View/Annotate allows a file to be viewed by users without requiring the user to have the application on their desktop. The Treeno View/Annotate supports over 100 file types without requiring any plug-ins. The ability to view CAD files is available.
View Only File Access
The Treeno View/Annotate enables the lock down of files to be “view only” access ensuring the security of sensitive information. The built-in viewer enables document types to be viewed by authorized users without requiring the application to reside on the user’s desktop. This integrated viewer enables further security on exportability of files.
Versioning
Versioning is used to manage and control changes to a file or document. Collaboration is facilitated and users always have the latest correct file. Treeno Versioning allows an authorized user to check-out an electronic file outside of Treeno to be modified. When the file is checked back in to Treeno, it is automatically assigned a new sequential version number. There’s a detailed audit of who made the changes to the file and the date and time of the modification. By default, the most up-to-date document is available to other users. Authorized users have access to view all file versions. Treeno provides MS Word and MS Excel plug-ins that allow a document to be checked-out, modified and checked-in automatically – with the click of button.
Redaction
Redaction helps to secure sensitive information on a document file. Authorized users secure information easily by clicking the mouse on the information that needs to be hidden, either from internal users, or prior to sending the file to an external recipient. The redaction block is burned into the file so that external users cannot remove the security overlay. Redaction helps companies secure confidential information easily – essential for regulatory and security demands.
Annotation & Mark-Up
Annotation provides the ability to electronically mark up files. Choose the color and highlight an area of a file. Stamp or overlay text. Draw arrows or shapes. The new file, as well as the unchanged original file, resides within Treeno. Authorized users can view all changes to the file, see who made them, and the date and time stamp.
Learn more about how Treeno can help you manage your files and documents quickly and efficiently.
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MINIMUM SYSTEM REQUIREMENTS
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Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.
**Space and Cost Savings**: Law practices and medical offices often have to deal with vast quantities of paperwork, which can quickly overwhelm available physical storage space, leading to increased costs for off-site storage solutions. Legal document scanning significantly reduces the need for physical storage, allowing businesses to reclaim valuable office space. This not only cuts costs associated with physical document management but also reduces the environmental footprint of paper-based documentation.
**Security Enhancements**: Security is a paramount concern for both law and medical practices. Physical documents are susceptible to damage from fires, floods, or unauthorized access. Digitally scanned documents, on the other hand, can be stored off-site in secure, encrypted cloud solutions, safeguarding them from physical threats. Advanced digital rights management tools ensure that access is limited strictly to authorized individuals, significantly reducing the risk of data breaches.
**Data Backup and Recovery**: A robust digital document management system includes backup operations that provide an extra layer of security. In the event of a system failure or disaster, advanced recovery options ensure that critical documents are never lost. This reliable backup system is a crucial component, especially for medical and law offices, where losing sensitive information can have serious legal and financial repercussions.
**Technological Integration**: The integration of document management software enhances the utility of scanned documents. Technologies such as Optical Character Recognition (OCR) enable text within scanned documents to be edited and searched, turning static documents into dynamic assets. For medical businesses, integrating scanned documents with existing Electronic Health Record (EHR) systems improves patient data management. For law offices, this means easier cross-referencing of legal documents, facilitating faster case resolutions and better client service.
Incorporating document scanning into daily operations is not just a trend but a strategic decision that law and medical offices must make to stay competitive and client-focused in the digital age. By embracing document scanning technology, these businesses stand to gain operational efficiency, enhanced security, compliance readiness, and substantial cost savings, thereby transforming how legal and medical professionals perform their essential duties.