Large format scanning Services
It involves digitizing oversized documents (construction plans, blue prints, engineering, etc.), photographs, and artwork into digital formats. This process uses specialized scanners designed to handle documents up to 60 inches wide and almost endless in length, depending on the software buffer.
Large format scanning Services
Large format scanning refers to the process of digitizing large documents or images, typically larger than the standard A4 or letter size. It is a service commonly utilized by construction and engineering companies to enhance their operational efficiency and streamline their document management process. By converting physical drawings, blueprints, maps, or other oversized materials into digital formats, these companies can easily store, access, and share their valuable information. Large format scanning services can significantly improve their workflow, enabling quicker collaboration, reducing storage space requirements, and facilitating efficient data retrieval. This technology allows construction and engineering companies to embrace a more agile approach, enhancing their productivity and overall project management capabilities.
Here are some key points about large format scanning:
- Purpose: It is used to preserve, archive, and make large documents easily accessible. This is particularly useful for architectural blueprints, engineering drawings, maps, historical documents, and artwork.
- Equipment: Large format scanners can be flatbed or use a wide automated feeder. They capture fine details, colors, and textures to ensure high-quality digital reproductions.
- Benefits: Digitizing large documents helps protect them from physical deterioration, saves storage space, and makes them easily searchable and shareable.
Professional large format scanning services specialize in digitizing oversized documents, ensuring high-quality digital reproductions. Here are some key aspects of these services:
- Expert Handling: Professionals are trained to handle delicate and valuable documents, such as architectural blueprints, engineering drawings, maps, and artwork.
- High-Quality Scanning: These services use advanced scanners that can capture fine details, colors, and textures at high resolutions, typically ranging from 300 to 800 DPI.
- Digital Conversion: The scanned documents are converted into various digital formats (PDF, TIFF, JPEG) and can be indexed for easy retrieval and organization.
- Preservation and Accessibility: Digitizing large documents helps preserve them from physical deterioration and makes them easily accessible and shareable.
- Additional Services: Many providers offer additional services such as document restoration, color correction, and secure storage solutions.
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Delivery: Installation will be schedule & performed
Software as a Service (SaaS) Includes:
(Meaning of SaaS is that software will be cloud accessible, an specific amount of Gigabits will be assigned to your account for storage)
- 1-4 Concurrent user access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five (5) Gigabytes per concurrent users are allocated for storage.
- 5-9 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Twenty- five (25) Gigabytes allocated for storage space.
- 10-24 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow. Fifty (50) Gigabytes allocated for company storage.
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25-49 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction, and workflow enabled. One Hundred twenty five (125) Gigabytes of storage allocated to the company.
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50-99 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Two hundred and fifty (250) Gigabytes allocated to the company for storage.
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100 + Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five hundred (500) Gigabytes allocated to the company.
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Product Description (Features will go based on the plan purchased):
Treeno Document Management has all the features and functions of an enterprise class electronic document management system, without the high cost.
- Dashboard
- Document Center
- View/Annotate
- System Search
- File Preview
- File Level Audit
- Workflow Automation
- Integration
- Automated E-forms
Powerful and intuitive, it is the perfect solution for small and medium sized businesses, departments and large organizations.
The Treeno Document Management system offers robust functions with a user interface that is intuitive and easy to use. It’s a proven platform with a familiar standard browser interface that works on desktops, laptops, tablets and smart phones.
The Treeno Enterprise Document Management represents more than 15 years of web browser based system experience with customers in an array of industries. While other companies are now trying to focus their development on providing a web based application like Treeno, we’ve taken document management to the next level. The Treeno EDM enhances the users experience by streamlining their activities from the moment they authenticate to the system. Treeno’s advanced reporting provides file level auditing and compliance reporting allowing businesses to address regulatory demands.
Treeno Enterprise Document Management delivers elegant form with powerful function at a price that offers a compelling ROI.
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- Dragging and dropping electronic files
- Barcodes for filing scanned paper documents
- Scanning paper documents to a user Inbox
- Upload button
- Print to Treeno
- Send to Treeno
- Integrated “one click” filing
File Management
File Upload
Treeno Document Management provides over 19 simple methods to upload documents and files.
Most commonly used are:
All files are stored in their native format. Any type of electronic file can be stored and retrieved from Treeno.
Document and File Search
Treeno Document Management provides simple and efficient methods to search for and find document and files
System Search
Simply type in a word, phrase or number and Treeno Document Management searches all files, tabs, folders and sub-folder keyword metadata. Treeno quickly returns the prioritized results based on the closest match by folder, tab level, file level naming conventions and then by OCR text.
Streamline Document Management and File Management
File Preview
With Treeno there is no need to open every file to see if it is the one you want. When rolling the mouse over a .tiff, .pdf and .jpeg file, users can see a high resolution preview without opening the file. This preview allows the user to verify that the correct file is chosen prior to clicking and opening it.
Treeno’s View/Annotate
When a file is opened the built in View/Annotate allows a file to be viewed by users without requiring the user to have the application on their desktop. The Treeno View/Annotate supports over 100 file types without requiring any plug-ins. The ability to view CAD files is available.
View Only File Access
The Treeno View/Annotate enables the lock down of files to be “view only” access ensuring the security of sensitive information. The built-in viewer enables document types to be viewed by authorized users without requiring the application to reside on the user’s desktop. This integrated viewer enables further security on exportability of files.
Versioning
Versioning is used to manage and control changes to a file or document. Collaboration is facilitated and users always have the latest correct file. Treeno Versioning allows an authorized user to check-out an electronic file outside of Treeno to be modified. When the file is checked back in to Treeno, it is automatically assigned a new sequential version number. There’s a detailed audit of who made the changes to the file and the date and time of the modification. By default, the most up-to-date document is available to other users. Authorized users have access to view all file versions. Treeno provides MS Word and MS Excel plug-ins that allow a document to be checked-out, modified and checked-in automatically – with the click of button.
Redaction
Redaction helps to secure sensitive information on a document file. Authorized users secure information easily by clicking the mouse on the information that needs to be hidden, either from internal users, or prior to sending the file to an external recipient. The redaction block is burned into the file so that external users cannot remove the security overlay. Redaction helps companies secure confidential information easily – essential for regulatory and security demands.
Annotation & Mark-Up
Annotation provides the ability to electronically mark up files. Choose the color and highlight an area of a file. Stamp or overlay text. Draw arrows or shapes. The new file, as well as the unchanged original file, resides within Treeno. Authorized users can view all changes to the file, see who made them, and the date and time stamp.
Learn more about how Treeno can help you manage your files and documents quickly and efficiently.
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MINIMUM SYSTEM REQUIREMENTS
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Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.
Large Format Document Scanning Services can significantly enhance the efficiency of construction and engineering companies by streamlining their processes. This service enables agile document management, allowing for quick and accurate access to large-format documents such as blueprints, architectural drawings, and engineering plans. By digitizing these documents, companies can save valuable time, reduce errors, and improve collaboration among team members.
There are many benefits when Scanning oversized plans into PDF format offers several advantages:
- Universal Accessibility: PDFs can be easily viewed on almost any device without needing specialized software1. This makes sharing and accessing the documents straightforward.
- Preservation: Digitizing plans helps protect them from physical wear and tear, ensuring they remain intact for future use.
- Searchability: PDFs can be made searchable, allowing you to quickly find specific information within large documents.
- Storage Efficiency: Digital files take up significantly less physical space than paper documents, making storage more efficient.
- Enhanced Collaboration: Digital plans can be easily shared and collaborated on by multiple stakeholders, regardless of their location
Large Format Document Scanning Services can provide a viable solution for construction and engineering companies seeking to streamline their processes. By utilizing oversize scanning technology, these companies can effectively convert large-scale drawings, blueprints, and documents into easily accessible PDF files. This digital transformation allows for efficient storage, retrieval, and sharing of important project documentation, eliminating the need for cumbersome physical storage or time-consuming manual searches. Furthermore, oversize scanning into PDF format facilitates collaboration and communication among teams by enabling seamless sharing and markup capabilities. With the ability to quickly access and distribute digitized documents, construction and engineering companies can enhance their overall productivity and project management efficiency.
Conclusion:
Oversize scanning into PDF can be a valuable solution for construction and engineering companies. This technology allows these companies to digitize large format documents such as blueprints, engineering drawings, and architectural plans. By converting these physical documents into PDF format, construction and engineering companies can streamline their processes and improve efficiency. This digital transformation enables easy storage, retrieval, and sharing of documents, reducing the need for physical storage space and eliminating the risk of loss or damage. Overall, oversize scanning into PDF offers a practical and effective solution for construction and engineering companies to enhance their workflow and productivity.