See how mail scanning can help your document flow.
Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.
In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.
Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.
Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.
In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.
With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.
5. Streamlined Collaboration For Mail Document Scanning For Law Offices
One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.
30 day money back Guarantee
Trials Available!
Delivery: e-mail download - within hours/days.
Contact us for volume license purchase!
[tab name='Description']
Three functions in one product: file sync & share, real-time backup, and antivirus (including ransomware)
SecuriSync® backup and file sharing is one of 30+ essential business applications that are integrated into Intermedia’s suite of cloud services. With a single control panel, your cloud is easier to use and more efficient to manage. Plus there’s just one bill, one password and one support team.
* The Admin File Management feature is included with the 100 GB and Unlimited packages. You can add Admin File Management to the 10GB per month package for just $1 per user, per month.
[tab name='Features']
Real-time file backup
Because SecuriSync is cloud-syncing files, it’s also able to back them up… as soon as changes are made. SecuriSync syncs and backs up more than just the files in your SecuriSync folder—it also protects files and folders on your Desktop and in My Documents, Music, Video, Downloads and Documents folders. Plus, SecuriSync will also automatically backup photos and videos from iOS and Android devices. And unlike other online backup services, once files are backed up with SecuriSync, they’re available from any device: Mac, PC, iPhone, iPad, Android, Windows Phone, BlackBerry and the web.
Restore to any point in time
Backed-up files can easily be restored to any previous versions using SecuriSync in case of hard drive crashes, lost or stolen laptops, accidental deletion or mass file infection. Employees and administrators can use the restore feature to bring back files from a specific time and date.
Sync what you want with Selective Sync
Don’t need all those images and videos taking up hard drive space? Selective Sync from SecuriSync lets you pick and choose what folders and files you want to sync to your device. All your files will always be available in the cloud via the SecuriSync web experience.
File sync and mobile access
With SecuriSync, employees are able to securely work on files whenever and wherever they need to. As soon as files are stored in SecuriSync, they sync across every device where SecuriSync is installed:
- Windows and Mac PCs and laptops
- iPhone, iPad, Android, Windows Phone, and BlackBerry mobile devices
- Windows Servers
- File Streaming on demand for complete access to files from Windows Desktop with minimal footprint.
SecuriSync files are also always accessible from SecuriSync web from almost any web browser.
File sharing and collaboration
In addition to file sync and file backup, SecuriSync offers comprehensive collaboration capabilities, allowing employees to easily and securely share files and folders with people both inside and outside the company.
File sharing: an easy way to send large files
File sharing with SecuriSync web links is an easy and secure way to share files, help ensure large files will be delivered through any email system, and reduce mailbox size by eliminating file attachments in email. You can automatically replace file attachments with SecuriSync links directly in Outlook or you can generate secure links from Office or through the SecuriSync web portal. You can also password protect links and even stop sharing links.
Folder sharing: collaborate on shared content
With SecuriSync, folders are easily and securely shared with co-workers, so multiple people can access and edit the same set of content. Folder sharing saves time by not having to search for the latest version of docs or consolidate multiple revisions and shortens feedback loops. Worried about conflicts or overwrites? With SecuriSync, every previous version is stored and you can roll back to an earlier edit with just one click.
Share outside your company
If you have business partners, vendors, or other external parties that need to access or edit content on an ongoing basis, you can invite them to collaborate on SecuriSync folders. External collaborators can add, edit, and manage content in shared folders just like internal collaborators do.
[tab name='File Server Sync']
File Server Sync
Have a File Server? Enhance it by adding File Server Sync from SecuriSync.
File Server Sync lets you keep files on your File Server, and backed up and synced in the cloud with SecuriSync. Map your File Server drive to SecuriSync to enhance your files with mobility, increased security and collaboration features. Enable File Server Sync by going to HostPilot and clicking the SecuriSync Settings tab.
File server sync
Solve your file server dilemma with SecuriSync and File Server Sync
If you’re using file servers for file storage, your employees are likely struggling to access content when they’re out of the office and to share content with people inside and outside your company. SecuriSync can help solve your file server dilemma with File Server Sync.
The File Server Sync application can be installed on an existing Windows file server and configured to sync all or some files to SecuriSync. It’s a great way to add mobility and collaboration to current file servers.
- Mobile access without VPN: Make it easy for your employees to find file server content without having to set up cumbersome VPN sessions. File Server Sync provides access to critical business information from any device, speeds decision-making, and improves productivity for remote or traveling employees.
- Secure – and easy – file sharing: Eliminate the complexity of sharing file server files via FTP or hoping large email attachments don’t get bounced. File Server Sync makes it a breeze to securely share files between branch offices and with external parties, such as clients or business partners. You can share via web links or with collaborative folder sharing for ongoing projects.
- File server backup and restore: SecuriSync with File Server Sync backs up file server files whenever changes are made and files can be rolled back to any previous point in time, significantly reducing the time to recover from a ransomware attack or other type of data loss.
- For resellers, increased profitability: MSPs and VARs can use File Server Sync to complement and mobilize their customers’ existing file servers and generate recurring revenue and higher margins in the process.
File Server Sync can be used to migrate data from file servers to SecuriSync in preparation for decommissioning file servers. Or, it can be used to synchronize data between file servers and SecuriSync on an ongoing basis to use alongside current file servers.
File Server Sync costs $24.99 per customer account per month.
File Server Sync can be added to any storage package. When File Server Sync is used in conjunction with the Unlimited package, a 1 TB per user limit applies and then overage is charged at $0.25 per GB.
* Storage pooled across all users on the account. File Server Sync can be added to any storage package. When File Server Sync is used in conjunction with the Unlimited package, a 1 TB per user limit applies.
[tab name='Security']
Anti-malware and antivirus protection from Bitdefender
Protection with Bitdefender’s anti-malware and antivirus software (Free!)
Bitdefender’s anti-malware and antivirus software, a leader in Endpoint Security Suites*, is designed to detect and clean malware in documents and files. It automatically detects spyware, adware, ransomware, and other malicious applications.
Integrated with SecuriSync, all files will be automatically scanned to provide that extra layer of protection to keep your files and documents safe, healthy, and secure. This additional level of security for a file backup and share solution is something that other services don’t provide.
Benefits:
- Prevent breaches and reduce incident response costs and efforts
- Detect zero-day threats, including new ransomware variants, file-based malware, exploits, targeted attacks, script-based attacks, and mutating and polymorphic malware
- Reduce the burden of threat-hunting
- Local machine learning model helps ensure protection of offline devices
Features:
- Machine learning algorithms trained using trillions of samples from a global network of 500 million sensors to predict the progression of threats and allow Bitdefender to adapt its technologies to outsmart attackers.
- Local and cloud machine learning models for malicious file and URL detection
- Multiple machine learning algorithms with more than 75,000 models, including Perceptrons, Binary Decision Trees, Restricted Boltzmann Machines, Genetic Algorithms and Artificial Neural Networks.
- Custom algorithms for false positives mitigation; more than 40,000 static and dynamic features.
Bitdefender’s anti-malware and antivirus software is offered at no additional cost for both new and existing SecuriSync customers.
Administrators can enable and manage Bitdefender’s anti-malware and antivirus software from their HostPilot® control panel by clicking on the ‘Enable Antivirus’ checkbox in the ‘Policies’ tab inside the SecuriSync section. After the enablement, Bitdefender software will start scanning all of the files stored in SecuriSync.
Access Intermedia's HostPilot® control panel to start using Bidefender’s anti-malware and antivirus software for SecuriSync at no additional cost.
Security features
SecuriSync is easy and intuitive for employees to use, but that doesn’t mean businesses need to sacrifice security. SecuriSync offers a broad range of controls to ensure that data is protected and stays secure.
Keeping access strictly controlled
Businesses have full control over who has access to SecuriSync content.
- Access and permissions can be edited, updated and revoked at any time
- Administrators can set backup and data retention policies across their users’ computers
- SecuriSync data can be quickly remotely wiped from any device
- Audit log tracks all file and folder syncing and sharing activities
- Leverages Active Directory user settings, permissions and passwords
Collaboration management tools to protect content
One of the challenges with file collaboration tools is that multiple people might be working with the same file or folder at the same time. SecuriSync includes a number of collaboration and content management features to help minimize confusions and , leading to potential overwrites, conflict copies or accidental deletions.
- Co-editing and locking features help prevent overwrites and conflict copies
- Previous file versions can be restored from the web and from the Outlook plug-in
- Deleted files can be recovered and restored from the web or from Recycled Items
- Disabled and deleted user data is retained and accessible by administrators for the life of the account
Built with enterprise-grade security and reliability
- 99.999% uptime service level agreement
- SSAE 16 Type II-audited datacenters
- Intermedia is SOC 2 audited company-wide
- At-rest data is secured with 256-bit AES encryption
- In-transit data is secured using 256-bit SSL/HTTPS encryption
- Each account is protected with a unique encryption key
- Data can be remotely wiped from any SecuriSync device
[tab name='Misc Info']
Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.
*Product and feature availability may vary by region.
6. Disaster Recovery
In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.
7. Eco-Friendly Solution
Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.
8. Compliance and Record Keeping
Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.
9. Improved Client Service
By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.
10. Scalability and Flexibility
As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.
In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.
How Our Mail Document Scanning Service Works
Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:
1. Collection and Transportation
We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.
2. Document Preparation
Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.
3. Scanning and Indexing
Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.
4. Quality Assurance
Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.
5. Delivery and Integration
Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.
Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.
Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.
Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.
Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.
In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.
Why Choose Our Mail Document Scanning Service
When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:
1. Expertise in Legal Document Management
We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.
2. Advanced Security Measures
We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.
3. Customizable Solutions
We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.
4. Quick Turnaround Time
We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.
5. Excellent Customer Support
We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.
In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.
Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.
Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.
Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.
In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.
Contact Us for Mail Document Scanning
Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.
By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.
In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.
At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.
Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.