See how mail scanning can help your document flow.
Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.
In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.
Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.
Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.
In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.
With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.
5. Streamlined Collaboration For Mail Document Scanning For Law Offices
One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.
Volume purchases receive free desktop phone & up to 1 month for free!
30 day money back Guarantee
Trials Available!
Delivery: varies
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What is Intermedia Unite?
Intermedia Unite is a fully integrated cloud-based unified communications platform for small to medium businesses. We believe that people are the center of all communications and that tools facilitate that communication. Those tools should be easy-to-use, high-performing, and worry-free, so that you can focus on the interaction and not the tools.
Intermedia Unite combines your phone system, chat, video, screen sharing, file management and conference calling into a seamless experience that fits with your business size, needs, and work style. Get customizable, scalable cloud-based services for your business backed by Intermedia's Worry-Free Experience™.
Each Unite Account Includes:
Phone service via your high-speed internet
The ability to keep your existing phone number
Central management of multiple locations
Auto Attendant
Hunt Groups - up to 10
200 toll-free minutes per month
Active Directory® integration
Call Recording
99.999% Uptime SLA
QoS Dashboard
Spam Caller Protection
+ over 90 more enterprise-grade features
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Intermedia Unite Plans and Pricing
Find out which Intermedia Unite plan is right for your business
| UNITE PRO |
UNITE ENTERPRISE |
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|---|---|---|---|---|---|
| Mix and match | • | • | |||
| Free Device | • | • | |||
| Number of concurrent endpoints | 5 | 5 | |||
 Mobile apps |
• | • | |||
| Desktop app | • | • | |||
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Unlimited calling Click for more details |
• | • | |||
| Auto Attendant | • | • | |||
| Call Pickup | • | • | |||
| Caller ID | • | • | |||
| Call transfer, Call Hold, 3-way calling, Music on hold | • | • | |||
| Paging | • | • | |||
| Call park/Pickup | • | • | |||
| Intercom | • | • | |||
| SPAM Call blocking/tagging | • | • | |||
| 911 admin notification | • | • | |||
| Voicemail | • | • | |||
| Voicemail transcription | • | • | |||
| Call recording | • | • | |||
| Receptionist mode | • | • | |||
| Web fax | • | • | |||
| ARCHIVING | |||||
| Unite | Additional Charge | Additional Charge | |||
| COLLABORATION & PRODUCTIVITY | |||||
| Presence detection | • | • | |||
| Team messaging | • | • | |||
| Business SMS | • | • | |||
| AI Assistant |
• | • | |||
| File backup, sync and share | 50 GB | 200 GB | |||
| Exchange Mailbox | • | ||||
| VIDEO MEETINGS AND CONFERENCING | |||||
| HD video conferencing | 100 Participants | 200 Participants | |||
| HD audio conferencing | 200 Participants | 200 Participants | |||
| Screen sharing | 100 Participants | 200 Participants | |||
| Max videos on screen | 100 | 100 | |||
| Meeting transcription | • | • | |||
| Unlimited recordings | • | • | |||
| Screen annotation | • | • | |||
| Transcriptions & meeting insights | • | • | |||
| UNITE ENVISION ANALYTICS | |||||
| QoS Dashboard | • | • | |||
| Call History | • | • | |||
| Supervisor Analytics | • | • | |||
| Wallboards | • | • | |||
| Detailed contact center analytics | • | • | |||
| UNITE EXTEND INTEGRATIONS | |||||
| Active Directory | • | • | |||
| Chrome (click to call), G Suite integration, Outlook integration, Slack (meeting integration), Outlook/ Office 365 (meetings integration), Generic CRM screen pop | • | • | |||
| Sugar CRM, Zoho CRM, Zendesk | • | • | |||
| Salesforce, Service Now, NetSuite, MS Dynamics | • | ||||
| CALL AND CONTACT CENTER | |||||
| Agent Log in and Log out | • | • | |||
| Call Queuing, Configurable Wrap up time, Configurable agent removal from the queue, Greetings Management | • | • | |||
| Advanced Hunt Groups | • | • | |||
| Wall boards, Scheduled Reports, Graphical Reports, Real time Status | • | • | |||
| Supervisor functions (Monitor, whisper, barge) | • | • |
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PBX Phone System
PBX phone system is a cloud-based phone system with an integrated combination of 90+ enterprise-grade features along with industry-leading network call quality and uptime. System management and call reporting features are handled from a single web-based portal.
Team Chat and Business SMS
With the Intermedia Unite Desktop and Mobile Apps, team members can send and receive chat messages and attachments (both individual and group chats) and send and receive text messages to colleagues and customers. All chat and Business SMS messages are instantly synchronized across all devices. Users can pin favorites to the top of their contact list and access full contact chat history at any time.
Desktop App
The free Intermedia Unite Desktop App brings essential collaboration tools together, making teamwork easier than ever. Users can see who is available, send chats and text messages, place and receive calls, share screens, start video calls and share files—all from one application. Available as a downloadable app for PC or Mac®.
Mobile App
The Unite mobile application transforms the user’s mobile phone into an essential collaboration tool for on-the-go productivity. Android and iOS users can place and receive calls, see who is available, send chats and text messages, sync contacts from their mobile device and manage voicemails all from one application—anytime, anywhere.
Remote Office
Intermedia’s preconfigured phones can be plugged into any location that has a broadband network connection. Remote desk phones work exactly the same way as they do in the office, with access to all the same features and functionality as everyone else in the company.
Fax
Intermedia WebFax is a “virtual” fax service that allows users to receive and manage online faxes via the web. Transmits faxes directly from a Windows®-based PC. Senders simply dial the WebFax number from their fax machine, as they normally would.
Phones
Intermedia Unite phones are plug-and-play, delivered pre-configured to work seamlessly with the Unite service. No technical expertise or technician required. Includes world-class manufacturers such as Polycom, Cisco, and Yealink, with several models to choose from to meet any business need. See a full list of our VoIP phones and devices.
Voicemail
Intermedia Unite virtual voicemail can be managed and accessed according to user needs. Manage and check voicemail online from the desktop phone, or through the mobile app. Transcribed voicemail messages can be sent via email or viewed on the mobile app. Voicemail can be received or forwarded as a downloadable email attachment.
Screen Sharing
Screen share online with the computer desktop which can be shared with team members or externally, in real-time, improving collaboration and speed of decision making.
Set Your Availability (Presence Indicator)
Intermedia desk phones and applications include presence - the ability to see whether your company contact is available, or busy on the phone. Desktop phones include a busy lamp field (BLF) in the LCD display that includes presence information. The Intermedia desktop and mobile apps display status availability information alongside each contact in the Active Directory.
Video Conferencing
Use HD video conferencing to organize face to face meetings which helps to eliminate unnecessary travel and empowers teams with remote members to be more productive.
File Backup and Collaboration
Securely backup and store your important files online with confidence and share them across teams internally or outside your company instantly.
Receptionist View
Receptionists and administrative assistants can now view the availability of everyone in their organization, perform blind transfers, warm transfers, and transfers to voicemail.
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Top-tier super-secure datacenters
Intermedia’s Voice Cloud is hosted in geographically dispersed, highly secure and monitored datacenters by top tier certified providers.
Each of Intermedia’s world-class datacenters adheres to strict standards in physical security. Each datacenter is closely monitored and guarded 24/7/365 with sophisticated pan/tilt closed-circuit TVs. Secure access is strictly enforced using the latest technology, including electronic man-trap devices between lobby and datacenter, motion sensors and controlled ID key-cards. Security guards are stationed at the entrance to each site.
The Unite network is protected from intrusion.
Intermedia uses multiple redundant, enterprise-class firewall systems to help prevent unwarranted intrusions and to help ensure only authorized users access your cloud environment. This purpose-built security system integrates firewall, VPN and traffic management.
We also run multiple intrusion protection systems (IPS) (both host and network) to help detect and deter malicious network traffic and computer usage that often cannot be caught by a conventional firewall. The system monitors for unusual traffic patterns and alerts system administrators of any suspicious behavior.
IPS can also help prevent network attacks against vulnerable services; data driven attacks on applications; host-based attacks such as privilege escalation; unauthorized logins and access to sensitive files; and malware (e.g. viruses, Trojan horses, and worms).
Other network security highlights:
- Commercial-grade edge routers are configured to resist IP-based network attacks
- Intermedia subscribes to Distributed Denial of Service (DDoS) protection through a leading provider of network security
- Production network is physically and logically separated with highly restricted access and multiple authentication levels
- Operational functions include: monitoring, system hardening, and vulnerability scans
Security & Compliance
- CPNI
- PCI-DSS
- SOC-2
- GDPR
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HIPAA
Employee security
Every Intermedia employee, regardless of role, undergoes a rigorous background check. Employee access to passwords, encryption keys and electronic credentials is strictly controlled using two-factor authentication and role-based access control. Access to servers is restricted to a limited number of authorized engineers and monitored regularly.
Authentication and access
Intermedia has established a number of stringent policies and procedures to authenticate a caller’s identity during support and service calls. These policies and procedures help protect confidential information belonging to your account and to your users by helping to ensure that only authorized members of your team are given access to our services. In addition, our online control panel enables administrators to fully control access to services and administrative functions.
Dedicated security staff and monitoring
Intermedia employs dedicated, full-time security staff who are certified in information security. This team is involved with all aspects of security, including log and event monitoring, incident response, managing intrusion detection systems (both host and network), perimeter defense, service and architecture testing, and source code reviews.
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Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.
*Product and feature availability may vary by region.
6. Disaster Recovery
In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.
7. Eco-Friendly Solution
Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.
8. Compliance and Record Keeping
Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.
9. Improved Client Service
By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.
10. Scalability and Flexibility
As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.
In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.
How Our Mail Document Scanning Service Works
Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:
1. Collection and Transportation
We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.
2. Document Preparation
Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.
3. Scanning and Indexing
Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.
4. Quality Assurance
Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.
5. Delivery and Integration
Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.
Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.
Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.
Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.
Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.
In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.
Why Choose Our Mail Document Scanning Service
When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:
1. Expertise in Legal Document Management
We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.
2. Advanced Security Measures
We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.
3. Customizable Solutions
We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.
4. Quick Turnaround Time
We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.
5. Excellent Customer Support
We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.
In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.
Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.
Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.
Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.
In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.
Contact Us for Mail Document Scanning
Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.
By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.
In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.
At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.
Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.