See how mail scanning can help your document flow.
Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.
In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.
Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.
Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.
In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.
With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.
5. Streamlined Collaboration For Mail Document Scanning For Law Offices
One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.
Delivery - Download (delivery could be within hours/days)
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Kofax VRS
Kofax VRS Elite improves scanning and document processing productivity by reducing the time involved in manual document preparation and automatically enhancing the quality of scanned images for higher extraction accuracy and automation. VRS Elite ensures clean images for maximum document automation, and is an essential component of any intelligent automation initiative.
Before VRS Elite, companies needed to hire document imaging experts to define scanner settings for their operations, and they still often produced unclear, skewed and downright unreadable images, leading to time consuming and costly rescans of the original documents. Today, VRS Elite automatically applies the proper scan settings and cleans scanned images, which improves the accuracy of optical character recognition (OCR) and handwriting recognition (ICR) software, reduces file sizes and minimizes document preparation tasks and manual activities that cost your organization time and money.
When it comes to the content your organization captures, there’s a domino effect to the quality of the scans and efficiency of the capture process. If documents take too much time to sort and prepare and imperfect images are sent to business processes, the success of downstream data extraction and retrieval is affected.
Paired with capture software that digitizes your organization and transforms the way you leverage content, Kofax VRS Elite is a patented image enhancement and perfection software that dramatically improves manual scanning productivity and the efficiency of document capture processes. It’s like having a quality control operator cleaning your toughest documents and revealing data so you can access accurate information when and where you need it.
• Reduce document preparation. Just remove the staples and paper clips, insert your documents in the feeder and press the scan button. No experience necessary.
• Capture color on demand without changing scanner settings. No sorting out black and white documents. No inserting separator pages. VRS Elite automatically determines how to handle your color documents at the rated speed of the scanner.
• Make piles of paper disappear in the blink of an eye. Fewer manual tasks and less operator intervention means faster scanning and processing.
• Produce the perfect image the first time, every time, for highest archiving quality and data extraction accuracy. Say goodbye to rescanning. VRS Elite automatically corrects images for you and also provides simple tools to make quick repairs without ever touching the original document.
• Enable effective distributed or remote scanning. VRS Elite reduces the complexity of scanning and helps to ensure that scans at your remote sites are of the highest quality.
Revolutionize Document Preparation
By dynamically evaluating each page and automatically applying the correct image quality settings, including enhancement, deskew, orientation, cropping and format, the solution reduces document preparation time. Color and black-and-white documents can be scanned together without sorting, and improved accuracy of OCR and/or ICR character recognition means fewer manual tasks and less operator intervention.
Produce a Perfect Image Every Time
Eliminate the need to rescan with automatic image correction, regardless of color, size, contrast, condition or content. Simple tools in the document imaging software enable operators to make quick repairs without having to touch the original document.
Improve Downstream Data Extraction and Retrieval
When high-quality images are sent to downstream processes, your success rate for data extraction and retrieval is dramatically enhanced. Better image quality results in better data quality, and better data quality results in better decision-making
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Conquer Your Most Challenging Documents
Whether you’re scanning blueprints, wrinkled paper, security paper or another type of document that has challenged traditional scanning software, Kofax VRS Elite ensures crisp, clean images.
Scan at Rated Speed
Run your scanner at rated speed even with all the features of this document imaging technology, regardless of scan mode (black and white, grayscale or color) or interface (Kofax, ISIS or TWAIN).
Centrally Manage Profiles and Licensing
Automatically apply profiles to each scan station from a central location, ensuring consistency throughout the entire scan operation. Administrators can also manage and distribute licenses to your scan stations using the licensing utility, making administration of your scanning environment easier.
Improve Character Recognition
Dramatically increase the accuracy of your character recognition (OCR and ICR) software by delivering it cleaner images for better processing downstream.
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No Customization Required
Kofax VRS delivers the highest level of image quality out of the box without customization, saving time and increasing productivity
Hole Punch Removal
Eliminate hole punch markings with the surrounding page color
Blank Page Deletion
Intelligently delete blank pages when you scan a batch of single-sided and double-sided documents
Perfect Images
Get process-ready images with superior quality, making scanning easier for your users and enabling better recognition and extraction rates
Managed Software Deployment
Manage, distribute, and install the software from a central server using Windows Installer and easily apply patches
Color Detection and Smoothing
Detect and retain color in mixed batches of color and black-and-white documents without presorting, and normalize the background color of any document and replace it with white
Automatic Crop and Deskew
Automatically crop and deskew each image based on the edges of the original documents
Network-Friendly Images
Suppress noisy backgrounds and shaded areas, resulting in ultra-compact image files that are ideal for display and rapid retrieval over your network
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BENEFITS OF POWER PDF STANDARD
Convert Documents for your Enterprise
Distributed organizations need seamless document transition from paper to digital to maximize productivity. OmniPage Ultimate delivers the flexibility, accuracy and accessibility required for your document conversion needs.
- Transform PDF files and forms into documents you can edit, share and archive
- Convert business-critical documents into ready-to-use data and editable formats
- Send converted files automatically to a pre-programmed workflow
- Utilize OCR to scan documents to any format, and route anywhere on the network
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Disclaimer: Information may not be accurate or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Review manufacturer website for complete and accurate features. Double check with manufacturer for complete features, capabilities and requirements.
6. Disaster Recovery
In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.
7. Eco-Friendly Solution
Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.
8. Compliance and Record Keeping
Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.
9. Improved Client Service
By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.
10. Scalability and Flexibility
As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.
In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.
How Our Mail Document Scanning Service Works
Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:
1. Collection and Transportation
We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.
2. Document Preparation
Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.
3. Scanning and Indexing
Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.
4. Quality Assurance
Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.
5. Delivery and Integration
Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.
Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.
Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.
Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.
Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.
In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.
Why Choose Our Mail Document Scanning Service
When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:
1. Expertise in Legal Document Management
We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.
2. Advanced Security Measures
We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.
3. Customizable Solutions
We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.
4. Quick Turnaround Time
We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.
5. Excellent Customer Support
We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.
In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.
Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.
Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.
Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.
In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.
Contact Us for Mail Document Scanning
Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.
By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.
In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.
At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.
Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.