See how mail scanning can help your document flow.
Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.
In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.
Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.
Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.
In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.
With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.
5. Streamlined Collaboration For Mail Document Scanning For Law Offices
One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.
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Delivery: Installation will be schedule & performed
Software as a Service (SaaS) Includes:
(Meaning of SaaS is that software will be cloud accessible, an specific amount of Gigabits will be assigned to your account for storage)
- 1-4 Concurrent user access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five (5) Gigabytes per concurrent users are allocated for storage.
- 5-9 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Twenty- five (25) Gigabytes allocated for storage space.
- 10-24 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow. Fifty (50) Gigabytes allocated for company storage.
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25-49 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction, and workflow enabled. One Hundred twenty five (125) Gigabytes of storage allocated to the company.
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50-99 Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow module enabled. Two hundred and fifty (250) Gigabytes allocated to the company for storage.
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100 + Concurrent users access to the Treeno SaaS server. The Server is the Content server software Edition with versioning, redaction and workflow enabled. Five hundred (500) Gigabytes allocated to the company.
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Product Description (Features will go based on the plan purchased):
Treeno Document Management has all the features and functions of an enterprise class electronic document management system, without the high cost.
- Dashboard
- Document Center
- View/Annotate
- System Search
- File Preview
- File Level Audit
- Workflow Automation
- Integration
- Automated E-forms
Powerful and intuitive, it is the perfect solution for small and medium sized businesses, departments and large organizations.
The Treeno Document Management system offers robust functions with a user interface that is intuitive and easy to use. It’s a proven platform with a familiar standard browser interface that works on desktops, laptops, tablets and smart phones.
The Treeno Enterprise Document Management represents more than 15 years of web browser based system experience with customers in an array of industries. While other companies are now trying to focus their development on providing a web based application like Treeno, we’ve taken document management to the next level. The Treeno EDM enhances the users experience by streamlining their activities from the moment they authenticate to the system. Treeno’s advanced reporting provides file level auditing and compliance reporting allowing businesses to address regulatory demands.
Treeno Enterprise Document Management delivers elegant form with powerful function at a price that offers a compelling ROI.
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- Dragging and dropping electronic files
- Barcodes for filing scanned paper documents
- Scanning paper documents to a user Inbox
- Upload button
- Print to Treeno
- Send to Treeno
- Integrated “one click” filing
File Management
File Upload
Treeno Document Management provides over 19 simple methods to upload documents and files.
Most commonly used are:
All files are stored in their native format. Any type of electronic file can be stored and retrieved from Treeno.
Document and File Search
Treeno Document Management provides simple and efficient methods to search for and find document and files
System Search
Simply type in a word, phrase or number and Treeno Document Management searches all files, tabs, folders and sub-folder keyword metadata. Treeno quickly returns the prioritized results based on the closest match by folder, tab level, file level naming conventions and then by OCR text.
Streamline Document Management and File Management
File Preview
With Treeno there is no need to open every file to see if it is the one you want. When rolling the mouse over a .tiff, .pdf and .jpeg file, users can see a high resolution preview without opening the file. This preview allows the user to verify that the correct file is chosen prior to clicking and opening it.
Treeno’s View/Annotate
When a file is opened the built in View/Annotate allows a file to be viewed by users without requiring the user to have the application on their desktop. The Treeno View/Annotate supports over 100 file types without requiring any plug-ins. The ability to view CAD files is available.
View Only File Access
The Treeno View/Annotate enables the lock down of files to be “view only” access ensuring the security of sensitive information. The built-in viewer enables document types to be viewed by authorized users without requiring the application to reside on the user’s desktop. This integrated viewer enables further security on exportability of files.
Versioning
Versioning is used to manage and control changes to a file or document. Collaboration is facilitated and users always have the latest correct file. Treeno Versioning allows an authorized user to check-out an electronic file outside of Treeno to be modified. When the file is checked back in to Treeno, it is automatically assigned a new sequential version number. There’s a detailed audit of who made the changes to the file and the date and time of the modification. By default, the most up-to-date document is available to other users. Authorized users have access to view all file versions. Treeno provides MS Word and MS Excel plug-ins that allow a document to be checked-out, modified and checked-in automatically – with the click of button.
Redaction
Redaction helps to secure sensitive information on a document file. Authorized users secure information easily by clicking the mouse on the information that needs to be hidden, either from internal users, or prior to sending the file to an external recipient. The redaction block is burned into the file so that external users cannot remove the security overlay. Redaction helps companies secure confidential information easily – essential for regulatory and security demands.
Annotation & Mark-Up
Annotation provides the ability to electronically mark up files. Choose the color and highlight an area of a file. Stamp or overlay text. Draw arrows or shapes. The new file, as well as the unchanged original file, resides within Treeno. Authorized users can view all changes to the file, see who made them, and the date and time stamp.
Learn more about how Treeno can help you manage your files and documents quickly and efficiently.
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MINIMUM SYSTEM REQUIREMENTS
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Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.
6. Disaster Recovery
In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.
7. Eco-Friendly Solution
Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.
8. Compliance and Record Keeping
Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.
9. Improved Client Service
By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.
10. Scalability and Flexibility
As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.
In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.
How Our Mail Document Scanning Service Works
Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:
1. Collection and Transportation
We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.
2. Document Preparation
Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.
3. Scanning and Indexing
Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.
4. Quality Assurance
Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.
5. Delivery and Integration
Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.
Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.
Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.
Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.
Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.
In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.
Why Choose Our Mail Document Scanning Service
When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:
1. Expertise in Legal Document Management
We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.
2. Advanced Security Measures
We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.
3. Customizable Solutions
We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.
4. Quick Turnaround Time
We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.
5. Excellent Customer Support
We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.
In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.
Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.
Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.
Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.
In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.
Contact Us for Mail Document Scanning
Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.
By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.
In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.
At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.
Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.