(818) 429-5069  16001 Ventura Blvd Suite #115 Encino, CA 91436


Mail Document Scanning for Law Offices: Streamline Your Workflow and Enhance Productivity/Security

Mail Document Scanning Service

See how mail scanning can help your document flow.

Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.

In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.

Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.

Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.

In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.

With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.

5. Streamlined Collaboration For Mail Document  Scanning For Law Offices

One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.

Google G Suite

SKU 7M9JRYRW, 892NKWXP, RD8J84MX​
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Google G Suite
Product Details
Brand: Google G Suite
Mfg: 7M9JRYRW, 892NKWXP, RD8J84MX

Delivery: Delivered by e-mail from manufacturer (delivery could be within minutes or hours) in some case may take longer.

A DOMAIN NAME is needed for this service.

Contact us for volume licensing (the more you buy the lower price could be)

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Product Description:

What is a user?

A user is defined as one personalized email address (you@yourcompany). Group email aliases such as sales@yourcompany and support@yourcompany are included in pricing and don't count as additional users.

Basic Plan
G Suite Basic is a set of intelligent apps including Gmail, Docs, Drive and Calendar to connect the people in your company, no matter where in the world they are. Features of G Suite Basic include: Business email through Gmail Video and voice conferencing Shared calendars Documents, spreadsheets, and presentations Security and administration controls 30GB cloud storage
Business Plan
G Suite Business is a premium version of G Suite providing you with all the collaboration tools, plus unlimited storage, eDiscovery, auditing, and reporting. Features of G Suite Business include: Business email through Gmail Video and voice conferencing Shared calendars Documents, spreadsheets, and presentations Security and administration controls Unlimited cloud storage (or 1TB per user if fewer than 5 users) Smart search across G Suite with Cloud Search Archive and set retention policies for emails and chats eDiscovery for emails, chats, and files Use Vault to track user activity. Robust audit trails let you see searches, message views, exports, and more. Audit reports to track user activity
Enterprise Plan
G Suite Enterprise is the premium suite of Google services. In addition to everything available in G Suite Business, G Suite Enterprise offers enhanced security, controls, and customization. Features of G Suite Enterprise include: Business email through Gmail. Video and voice conferencing. Shared calendars. Documents, spreadsheets, and presentations. Security and administration controls. Unlimited cloud storage (or 1TB per user if fewer than 5 users). Smart search across G Suite with Cloud Search. Archive and set retention policies for emails and chats. eDiscovery for emails, chats, and files. Audit reports to track user activity. Data loss prevention for Gmail. Data loss prevention for Drive. Hosted S/MIME for Gmail. Integrate Gmail with compliant third-party archiving tools. Admins can require security key usage to log in to G Suite, preventing other less secure methods of access. Enterprise-grade access control with security key enforcement. Gmail log analysis in BigQuery.
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G Suite is a set of powerful tools that can help your small business grow. It uses Google's products and services to provide business with a more efficient workplace solution. G Suite can help you manage the business in an effective way, increases workflow and increases communication between all team in the business. Here are few ways in which How G Suite benefits your Business.

Key Benefits
  • Cost Savings G Suite offers a set of apps such as Gmail, Docs, Calendar and Drive. Over 3 million business have been using these apps and found effective. G Suite is very cost effective and eliminates costly work orders and other issues which are related to tech.
    So indeed you do not need tech team or consultant to fix issues. There are different plans available which can be selected depending upon needs of business.
  • Team Collaboration G Suite has many apps which allow you and your team to work together on same documents at the same time. You can see edits and also it gets saved at the same time. You can chat with your employees during work.
    All these features help team to complete the project faster and there is a clear flow of data everywhere. This is How G Suite benefits your Business.
  • Communication If you are already using Gmail, you already know the benefits of Web mail service. G Suite gives you addition features. You can customize your email with your company domain name. This makes communication look more professional and in the eye of customers. You also get 30GB of storage.
    Video conferencing is also possible. Hangouts are used to communicate with your employee and clients. Hangout can also be used for team meetings and can allow up to 25 people to join the call.
    • Data Security Google Drive, a cloud storage platform gives the best safety to store data and access it from any device. The data stored in Drive are saved across the globe in different data servers and hence this makes your data safe and can be accessible anywhere.
      There is no need to download any data from Google drive only care should be taken important files are not accessed using public Wi-Fi. So, even though G Suite offers high-security levels for your data, you still need to exercise basic cyber security precautions.
    • Easy Organization Google Calendar can easily organize a meeting, project plan and track different details and appointments. It can be a single calendar for whole company schedule. The calendar is integrated with Gmail and so it's easy to use.
      To manage users and devices admin console does a pretty good job. This console can control everything right from access control to other settings of the team.
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      MINIMUM SYSTEM REQUIREMENTS

      Windows Microsoft Windows

      Mac

      Android

      iOS


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    Disclaimer: Information may not be accurate or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.

6. Disaster Recovery

In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.

7. Eco-Friendly Solution

Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.

8. Compliance and Record Keeping

Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.

9. Improved Client Service

By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.

10. Scalability and Flexibility

As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.

In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.

How Our Mail Document Scanning Service Works

Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:

1. Collection and Transportation

We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.

2. Document Preparation

Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.

3. Scanning and Indexing

Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.

4. Quality Assurance

Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.

5. Delivery and Integration

Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.

Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.

Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.

Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.

Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.

In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.

Why Choose Our Mail Document Scanning Service

When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:

1. Expertise in Legal Document Management

We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.

2. Advanced Security Measures

We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.

3. Customizable Solutions

We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.

4. Quick Turnaround Time

We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.

5. Excellent Customer Support

We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.

In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.

Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.

Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.

Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.

In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.

Contact Us for Mail Document Scanning

Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.

By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.

In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.

At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.

Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.

 

 

 

 

 

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