(818) 429-5069  16001 Ventura Blvd Suite #115 Encino, CA 91436


Mail Document Scanning for Law Offices: Streamline Your Workflow and Enhance Productivity/Security

Mail Document Scanning Service

See how mail scanning can help your document flow.

Boost Productivity and Save Time: Eliminate Manual Paper Handling with our mail document scanning for law offices.

In a daily basis, a Law office deals with a big amount of mail, from court documents and client correspondence to legal briefs and contracts, the volume of paper can quickly become overwhelming. Our mail document scanning service for law offices is here to alleviate the burden of managing and storing physical documents, offering you a seamless transition to a digital workflow.

Once your mail is scanned, we employ advanced Optical Character Recognition (OCR) technology to make your documents fully searchable. This means that you can easily locate specific files or keywords within seconds, saving you valuable time and effort. No more digging through stacks of paper or filing cabinets – all your important documents will be just a few clicks away.

Security is a top priority for us, especially when it comes to handling sensitive legal information. We understand the importance of confidentiality in the legal profession, and we have implemented stringent measures to ensure the privacy and security of your documents. Our state-of-the-art encryption protocols and secure servers guarantee that your files are protected from unauthorized access or data breaches.

In addition to the convenience and security benefits, our mail document scanning service also offers significant cost savings. By eliminating the need for physical storage space and reducing paper consumption, you can free up valuable office real estate and reduce your environmental footprint. Moreover, digitizing your documents allows for easier collaboration among team members, regardless of their physical location.

With our mail document scanning service, you can transform your law office into a more efficient, productive, and environmentally friendly workplace. Say goodbye to the mountains of paperwork and embrace the digital age of document management. Contact us today to learn more about how we can tailor our service to meet the unique needs of your law office.

5. Streamlined Collaboration For Mail Document  Scanning For Law Offices

One of the key benefits of mail document scanning for law offices is the ability to streamline collaboration among team members. With digital documents, multiple staff members can access and work on the same file simultaneously, regardless of their physical location. This eliminates the need for physical copies to be passed around or transported between offices, saving time and reducing the risk of documents being lost or misplaced.

RMail Standard (Annual) (1 User)

Send documents for signature over the cloud.
SKU 00024
$170
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RMail Standard (Annual) (1 User)
Product Details
Brand: RMail Standard

Delivery: e-mail delivery/download

Contact us for volume purchasing.

Save %7 in your first purchase with coupon SAVE7 at checkout.


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What is RMail® & RMail®?

Email Encryption, E-Security & E-Sign Products

RMail® specializes in security and compliance, with its top-rated email encryption, auditable proof of privacy compliance, and certified e-delivery services. RSign® makes e-signatures simple, feature-rich, and affordable.

RMail® and RSign® are often part of HealthTech, FinTech, and LegalTech initiatives to improve operations, add more cybersecurity, improve privacy compliance, and digitize workflows with e-signatures.


See how RMail® can help you send secure e-mails and files?

Includes the patented Registered Email™ service, the worldwide standard for legal and verifiable proof of email opening, successful delivery, message and attachment content, and official timestamps sent and received.

All RMail® messages are sent as Registered Email™ messages, either visibly marked as such or unmarked, and return a Registered Receipt™ email to the sender. This serves as the sender’s self-contained, durable, and verifiable proof record.

Email Encryption

RMail specializes in security and compliance with its top-rated email encryption, auditable proof-of-privacy compliance, and certified e-delivery services.

RMail® email encryption makes it easy to encrypt sensitive email and attachments for security or regulatory compliance. RMail automatically delivers encrypted with the simplest user experience for each recipient and provides manual or automated options for delivery using different levels of encryption or different recipient experiences.

RMail email encryption also includes a one-click, bi-directional encrypted reply option for recipients and returns a Registered Receipt™ email record to the sender, serving as auditable proof of data privacy compliance (i.e. HIPAA, GDPR) on a message-by-message basis.

Secure File Sharing

RMail includes a secure File Share service which provides options for senders to securely share files with a link and optional passwords.

Senders can easily attach, send, and track opening and download of documents with a cumulative attachment size of up to 1GB of files per send, sent right from most email programs, or by using the RMail API.

The RMail File Share service is highly configurable with self-purging options in a one-time online storage box that eliminates the risk of download recipients being able to see the sender’s cloud storage file structure.


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Securing Email and Digitizing Workflows with E-Signatures
RMail® specializes in security and compliance.
Easy and affordable security and compliance. Customers worldwide for more than a decade have chosen RMail® because of these award-winning features:
o Email Encryption Simplified for Privacy Compliance
o Registered Email™ Track and Prove
o E-Sign, File Sharing, Security Gateway, DLP/Filter, Wire Fraud Protection
o Runs Inside Office 365 Outlook, Gmail, Salesforce

Why RMail Encryption? Dynamically simplifies sender and receiver experience.
Customers with a Microsoft email offering (e.g. Office 365 E3, E5) choose RMail for its email encryption because of the elegant user experience, especially for the recipient, and for the Registered Receipt™ proof of privacy compliance, e-delivery proof, and tracking record.
Other encryption services like Microsoft encryption require the recipient to click links, register, and log-in to retrieve the encrypted email. This causes a high un-opened rate as receivers get frustrated. RMail encryption is elegant for the recipient as RMail always delivers direct to the recipient inbox without any recipient registration or download requirements.
Some try to use S/MIME to encrypt email. Their challenge is (a) they must pre-arrange purchase and sharing of encryption keys (i.e. PKI digital certificates) with each recipient, (b) each recipient needs to have a compatible email program, (c) both senders and recipients must keep arranging new sharing of new keys as old keys expire, and (d) each recipient needs to be sophisticated enough to install keys, share keys, and manage key expirations. People often, in frustration, send unencrypted. By contrast, RMail encryption is elegant for the recipient as RMail always delivers direct to the recipient inbox without any email program requirements, and without need for recipient key sharing, registration or download.
1. RMail ensures all secure messages sent have adequate levels of privacy; RMail sends email with enforced security.
Admins may select minimum TLS (i.e. TLS 1.0, 1.1 or 1.2) and, if minimum cannot be met, enforce security with an automatic alternate transmission method. The alternate method is also easy; no recipient logins or retrieval links; delivers direct to recipient inbox, automatically manages passwords.
2. RMail features an automatic option for recipients to reply securely and even reply with extra-large files attached.
The reply message and its attachments transmit back to the sender encrypted, regardless of the receiver’s system and without recipient log-ins.
3. RMail recipients are aware the message was transmitted securely, and the sender is returned an audit-ready compliance record for each message.
Marks email so the recipient is aware the sender took the care to protect each email content; and returns to sender delivery and open tracking visibility, with audit-ready proof of privacy compliance per message, to meet HIPAA and GDPR Article 5 and Article 31 compliance.
4. RMail automates content rules to simplify compliance for users and admins.
Users can send emails encrypted by adding a symbol to the subject of their mobile device email. Admins can create rules to automatically encrypt messages based on content.
5. RMail dynamically varies encryption methods by message importance.
Users can toggle per message and admins can set rules to treat messages with different types of encryption; secure transmission for some, message level encryption for others (e.g. messages with key words "wire transfer" or "attorney-client privilege" can automatically be sent message-level encrypted so the content remains encrypted through the recipient servers and while inside the recipient inbox when not being viewed by the recipient.
Why RMail® Registered Email™ Service? Registered Email™ service is the worldwide standard for legal and auditable proof of email content delivered, timestamped with open tracking, and with a returned email authentication receipt that can re-construct transmission content and evidence at any time in the future, without third-party storage.
Registered Email™ certified e-delivery services track delivery and message opening regardless of recipient or system settings and provides an audit trail forensic record that can authenticate content and uniform timestamps.
By contrast, Outlook and other simple read receipts only work if the recipient has Outlook and has the right settings on, and even if it returns a read receipt, the receipt (a) tells nothing about message content, (b) times are based on the senders computer and are not uniform, and (c) format is simple text such that it can be modified and is not an authenticatable.
Why RMail® File Share for Large File Transfers? RMail lets you add up to 1GB files from within Outlook or the web interface and auto-purges the files after a set time period, which simplifies administrator security.
Unlike OneDrive or Dropbox, RMail file sharing sets up a one-time-box that is not associated with the sender’s file directory, ensuring privacy of the sender’s file system and directory names; and auto-purges the files after a set time period to minimize risk of future unauthorized access to shared content. Auto-purge simplifies IT security management for file sharing.
Why RMail® E-Sign Services? RMail e-sign simplifies sending for recipient e-signature without requiring any document preparation; or use RSign for more advanced services.
Provides a simple option to send any document for signoff without the need to set up or prepare document fields; this reduces send time and makes e-sign an “attach-to-email-and-send” process. One click away is RSign Advanced functions for creating more controls around the signing process or using drag-and-drop functionality to set up e-sign templates with rules.
RMail may be purchased for select users – for only those who need the services.
RMail may be installed within any version of Microsoft Outlook, Gmail, G-Suite, Zimbra, Salesforce.com, with RMail Gateway security gateway content filtering, or one may use the RMail Web App from any mobile browser.

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Email Encryption

RMail specializes in security and compliance with its top-rated email encryption, auditable proof-of-privacy compliance, and certified e-delivery services.

RMail® email encryption makes it easy to encrypt sensitive email and attachments for security or regulatory compliance. RMail automatically delivers encrypted with the simplest user experience for each recipient and provides manual or automated options for delivery using different levels of encryption or different recipient experiences.

RMail email encryption also includes a one-click, bi-directional encrypted reply option for recipients and returns a Registered Receipt™ email record to the sender, serving as auditable proof of data privacy compliance (i.e. HIPAA, GDPR) on a message-by-message basis.

Secure Email Gateway

RMail Gateway™ service is a cloud security gateway that specializes in providing the best user experience in automated outbound email encryption, tracking, proof of email compliance, and a lot more, triggered by predictive technologies, message content policies and rules. It includes advanced inbound and outbound security and anti-abuse features.

RMail Gateway automates email security with advanced email encryption, security AI, and end-point protection for privacy compliance, inbound and outbound threat protection, data loss prevention, and much more. It includes proof of privacy compliance (GDPR, HIPAA, etc.), with email tracking, certified e-delivery proof, and e-sign productivity built-in. It is the simplest to use, most affordable full-featured total security solution for email and documents–fully hosted and completely managed.

Secure File Sharing

RMail includes a secure File Share service which provides options for senders to securely share files with a link and optional passwords.

Senders can easily attach, send, and track opening and download of documents with a cumulative attachment size of up to 1GB of files per send, sent right from most email programs, or by using the RMail API.

The RMail File Share service is highly configurable with self-purging options in a one-time online storage box that eliminates the risk of download recipients being able to see the sender’s cloud storage file structure.

Add Text Tags in Document for E-Signatures

RMail Tags e-signature service is the most convenient way to for senders to obtain recipient e-signatures placed in tagged fields on their documents.

The sender adds text field tags in any document. When they need an e-signature, they attach the document to an email and send. The recipient simply views and e-signs inside a web browser. The recipient’s e-signature is automatically placed on the text tags in the original document.




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Disclaimer: Information may not be accurate, price may change anytime or may change at any time. Access Scanning is just a re-seller, manufacturer owns rights and trademarks of software. Description was provided by manufacturer.

*Product and feature availability may vary by region.

6. Disaster Recovery

In the event of a natural disaster or unforeseen circumstances, physical documents can be easily destroyed or damaged. However, with digital mail scanning, you have a reliable backup of all your important mail documents. These digital copies can be securely stored in the cloud or on external servers, ensuring that even if your physical office is inaccessible, your documents are safe and accessible.

7. Eco-Friendly Solution

Transitioning to mail document scanning not only benefits your law office but also the environment. By reducing your reliance on paper, you contribute to the conservation of trees and reduce carbon emissions associated with paper production. Additionally, digitizing your mail reduces the need for physical transportation, further minimizing your carbon footprint.

8. Compliance and Record Keeping

Law offices are required to comply with strict regulations regarding document retention and record keeping. With mail document scanning, you can easily maintain and organize your records in a secure and compliant manner. Digital documents can be indexed, tagged, and stored according to specific criteria, making it easier to locate and retrieve information when needed.

9. Improved Client Service

By digitizing your mail, you can enhance your overall client service experience. Digital documents can be quickly and easily shared with clients, eliminating the need for physical copies or lengthy mailing processes. This allows for faster response times and improved communication with your clients, leading to increased client satisfaction.

10. Scalability and Flexibility

As your law office grows, the volume of mail documents also increases. With mail document scanning, you have the flexibility to scale your document management system to accommodate your expanding needs. Whether you receive a few documents a day or hundreds, digital scanning can handle the workload efficiently and effectively.

In conclusion, mail document scanning offers numerous benefits for law offices, including enhanced efficiency, improved accessibility, enhanced security, cost savings, streamlined collaboration, disaster recovery, eco-friendliness, compliance and record keeping, improved client service, and scalability and flexibility. By embracing digital scanning, law offices can modernize their operations, improve productivity, and provide better service to their clients.

How Our Mail Document Scanning Service Works

Our mail Document Scanning Services is designed to be simple and convenient for law offices. Here’s how it works:

1. Collection and Transportation

We provide secure collection and transportation of your mail documents from your office to our scanning facility. Our trained professionals handle your mail with utmost care and ensure its safe arrival at our facility.

2. Document Preparation

Upon receiving your mail, our team prepares the documents for scanning. This includes removing staples, paperclips, and any other physical attachments that may hinder the scanning process. We also straighten and organize the pages to ensure optimal scan quality.

3. Scanning and Indexing

Using state-of-the-art scanning equipment, we convert your mail documents into high-resolution digital files. Our scanners capture every detail, ensuring the utmost clarity and legibility of your documents. We also provide indexing services, where we assign searchable keywords and metadata to each document for easy retrieval.

4. Quality Assurance

Before delivering the scanned documents to you, we perform a thorough quality assurance check. This ensures that all pages are accurately scanned, legible, and properly indexed. We strive for perfection in every aspect of our service, so you can trust the quality of the digital documents you receive.

5. Delivery and Integration

Once the scanning and quality assurance processes are complete, we deliver the digital files to you in your preferred format. Whether you prefer PDF, TIFF, or any other file format, we can accommodate your needs. We also offer integration services to seamlessly integrate the scanned documents into your existing document management system.

Our mail document scanning service provides numerous benefits for law offices. Firstly, it eliminates the need for physical storage space, as all your documents will be digitized and easily accessible on your computer or document management system. This can greatly reduce clutter and improve the overall organization of your office.

Additionally, our service ensures the security and confidentiality of your sensitive legal documents. Our scanning facility is equipped with advanced security measures, including surveillance cameras, access control systems, and secure file transfer protocols. We understand the importance of maintaining client confidentiality, and we take every precaution to protect your data.

Furthermore, our scanning service offers a significant time-saving advantage. Instead of spending hours searching through physical files, you can quickly locate and retrieve the digital documents you need with a simple keyword search. This can greatly improve efficiency and productivity in your law office, allowing you to focus on more important tasks.

Lastly, our mail Document Scanning Services promotes environmental sustainability. By reducing the need for paper documents, you can contribute to the preservation of forests and reduce your carbon footprint. This aligns with the growing trend of businesses adopting eco-friendly practices and can enhance your reputation as an environmentally responsible law office.

In conclusion, our mail document scanning service offers a convenient, secure, and efficient solution for law offices. With our streamlined processes, advanced technology, and commitment to quality, you can trust us to digitize your mail documents with precision and care. Experience the benefits of a paperless office and revolutionize the way you manage your legal documents.

Why Choose Our Mail Document Scanning Service

When it comes to mail document scanning for law offices, we stand out from the competition. Here’s why you should choose our service:

1. Expertise in Legal Document Management

We specialize in serving law offices and understand the unique requirements and challenges you face. Our team has extensive experience in legal document management, ensuring that your mail documents are handled with the utmost care and confidentiality.

2. Advanced Security Measures

We prioritize the security of your sensitive information. Our scanning facility is equipped with advanced security measures to protect your documents from unauthorized access, loss, or theft. You can trust that your confidential mail documents are in safe hands.

3. Customizable Solutions

We understand that every law office has different needs and preferences. That’s why we offer customizable solutions to meet your specific requirements. Whether you need a one-time scanning project or ongoing mail document management, we can tailor our services to fit your needs.

4. Quick Turnaround Time

We understand the importance of timely access to your mail documents. Our efficient scanning process allows us to deliver the digital files to you within a quick turnaround time. You can count on us to provide prompt and reliable service.

5. Excellent Customer Support

We pride ourselves on delivering exceptional customer support. Our friendly and knowledgeable team is always available to answer your questions, address your concerns, and provide assistance whenever you need it. We value your satisfaction and strive to exceed your expectations.

In addition to these key reasons, there are several other benefits to choosing our mail Document Scanning Services. One of the major advantages is the significant reduction in physical storage space required for your mail documents. By digitizing your documents, you can eliminate the need for bulky filing cabinets and free up valuable office space.

Furthermore, our scanning service allows for easy and efficient document retrieval. Instead of spending hours searching through stacks of paper, you can quickly locate and access the digital files you need with just a few clicks. This streamlined process can greatly improve productivity and save your staff valuable time.

Moreover, our scanning service is not limited to standard paper documents. We can also digitize various mail formats, including envelopes, packages, and oversized documents. This versatility ensures that all your mail documents can be efficiently processed and stored digitally.

Lastly, our mail document scanning service is cost-effective. By eliminating the need for physical storage space, reducing the risk of document loss or damage, and improving overall efficiency, you can save both time and money in the long run. Our competitive pricing ensures that you get the best value for your investment.

In conclusion, when choosing a mail document scanning service for your law office, our expertise in legal document management, advanced security measures, customizable solutions, quick turnaround time, and excellent customer support set us apart from the competition. With the additional benefits of reduced physical storage space, improved document retrieval, versatility in processing various mail formats, and cost-effectiveness, our service provides a comprehensive solution to your mail document management needs.

Contact Us for Mail Document Scanning

Ready to streamline your mail management and embrace the benefits of digital scanning for your law office? Contact us today to learn more about our mail document scanning service and discuss how we can assist you. We understand the unique challenges that law offices face when it comes to managing large volumes of mail and documents. Our team of experts has extensive experience in providing efficient and secure document scanning services tailored specifically to the needs of legal professionals.

By partnering with us, you can say goodbye to the time-consuming and error-prone process of manually sorting, filing, and retrieving physical mail. Our advanced scanning technology allows us to quickly and accurately convert your incoming mail into high-quality digital files. Whether it’s correspondence, contracts, court documents, or any other type of mail, our scanning process ensures that every document is captured with precision and clarity.

In addition to improving efficiency and accessibility, our mail Document Scanning Services can also help you reduce costs. By eliminating the need for physical storage, you can significantly reduce expenses associated with paper, printing, and storage space. Moreover, our streamlined document retrieval process eliminates the time wasted on searching through stacks of paper, allowing your team to focus on more valuable tasks.

At Access Scanning, we pride ourselves on delivering exceptional customer service and tailored solutions to meet the unique needs of each client. Our team of dedicated professionals will work closely with you to understand your specific requirements and develop a customized scanning plan that aligns with your goals and budget. We are committed to providing you with a seamless transition to digital mail management, enabling you to save time, reduce costs, and improve productivity.

Contact us today to schedule a consultation and take the first step towards transforming your law office’s mail management processes. We look forward to partnering with you and helping you unlock the full potential of digital scanning for your business.

 

 

 

 

 

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